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The Importance of Preparing Manuals for New Employee Training<\/h2>\n
The importance of preparing a manual for training new employees includes the following two points.<\/p>\n
To train new employees to become work-ready personnel<\/b>
\nThe reason why companies provide training to new employees is to have them grow up to be competitive as quickly as possible. By creating a manual, new employees can learn on their own.
\nIf new employees have a clear picture of their work in advance, they will have a better understanding when the trainer provides supplementary training through classroom lectures.<\/p>\n
To ensure uniformity in the quality of education<\/b>
\nTraining new employees is a burdensome task for the trainer.
\nEspecially in the case of new graduates, it is necessary to educate them on a wide range of topics such as business etiquette, and in some cases, more than one person may be required to conduct the training.
\nIf there is no manual when training multiple people, there may be cases where the content taught differs from person to person. As a result, the new employee may become confused. It is important to prepare a training manual so that the quality of training will be uniform regardless of who teaches it.<\/p>\n
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What to include in a training manual for new employees<\/h2>\n
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\nA training manual for new employees must include a variety of content.
\nAmong them, the following five must be included.<\/p>\n
\nBasic business etiquette
\nCorporate Philosophy and Vision
\nOverview of operations
\nHow to maintain motivation
\nIT skills\n<\/p>\n
This section explains the details of each of these.
\n <\/p>\n
Basic business etiquette<\/h3>\n
The first thing that should be educated is business etiquette. In order to live as a member of society, you are required to follow many business manners.
\nIn addition to the correct use of honorifics and taking phone calls, include information that will make them aware of being a member of society, such as how to hand out business cards.
\nIt is also very necessary to convey the importance of \"reporting, communication, and consultation.
\n <\/p>\n
Corporate Philosophy and Vision<\/h3>\n
You must share with your new employees what kind of philosophy the company has in existence.
\nAs a member of the company, be sure to tell the new employee what kind of thinking you want them to have while working for you.
\nIt is essential to share not only the philosophy but also the vision of the company. Having a clear vision of what the company is trying to achieve will help unify the direction that new employees should have.
\n <\/p>\n
Overview of operations<\/h3>\n
Try to give an overall picture of what kind of work the new employee will be responsible for so that they can get an idea of what to expect.
\nOne of the advantages of providing a complete picture is that you will gain a better understanding of not only your own department, but also other departments.
\nMore detailed information on work procedures need not be included in the new employee manual.
\nPrepare a separate manual detailing business procedures to promote training.
\n <\/p>\n
How to Maintain Motivation<\/h3>\n
New employees often struggle with various aspects of the job, and there are many situations where they may find it difficult to maintain their motivation. It is important to include information on how to maintain motivation, as a lack of motivation can affect the quality of work and even lead to turnover.
\nWhen actually describing the situation, refer to the opinions of employees who have been with the company for two to three years to make the content realistic for new employees. Try to address points that new employees are likely to worry about, such as how you overcame difficult times.
\n <\/p>\n
IT Skills<\/h3>\n
When you work as a member of society, you basically use a computer most of the time. In addition to the basic operation of the computer, if there are chat tools or other tools that you use for work, describe how to use them.
\nSince IT skills are essential, it is necessary to have new employees actually operate the computers.<\/p>\n
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The key to creating an easy-to-understand training manual<\/h2>\n
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\nIf you want to create an easy-to-understand training manual, there are three points to keep in mind.
\n <\/p>\n
Don't use jargon.<\/h3>\n
If technical terms are used in training manuals for new employees, it may take time for the new employees to look up the technical terms, and the training may not go well.
\nTry to avoid using jargon, as it creates a burden for both the new employee and the trainer.
\nIf the content is difficult to explain without using technical terms, it is important to add an explanation of the terms. This will make the manual easier to understand and kinder to the reader, since there will be no time to look up the terms.
\n <\/p>\n
Make the structure easy to understand.<\/h3>\n
In order to increase the effectiveness of education using manuals, the structure must also be considered.
\nNew employees will find it easier to learn on their own if the document is structured in such a way that they can quickly go back to the part they want to learn, for example by including page numbers or a table of contents.<\/p>\n
If you want to make it easier to understand, we recommend using tables and illustrations as needed. A manual with only text may be painful for new employees. However, if the manual is easy to read visually, it will motivate them to learn, and better training effects can be expected.
\n <\/p>\n
Update the content as needed.<\/h3>\n
In some cases, the content of the manual may seem perfect to the person in charge of training, but to the person receiving the training, the manual may seem inadequate. After the training of new employees is complete, ask for feedback on the content and readability of the manual.
\nIn addition, the IT skills and other skills required of working adults change with the times. It is important to update the content of the manual as needed to ensure that the content is appropriate for the times.
\n <\/p>\n
How to conduct training for new employees<\/h2>\n
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\nThere are three main ways to conduct training for new employees.<\/p>\n
\u30fbLectures<\/b>
\nThis is a method in which the new employees to be trained gather in one place and the training is conducted mainly through classroom lectures.
\nThe advantage of this system is that it reduces the burden on the trainers, since they can provide training to a large number of people at once. At present, many companies are foregoing group training for the Corona disaster.<\/p>\n
\u30fbOJT<\/b>
\nOn-the-job training is a method of gaining practical experience in the workplace, rather than classroom training; when incorporated regularly, on-the-job training will help new employees gain knowledge and experience that cannot be gained through classroom training alone, and will deepen their understanding of the company.<\/p>\n
E-learning<\/b>
\nIf you want to use the Internet to conduct your training, e-learning learning is the way to go.
\nE-learning learning uses the Internet, and learners can use their smartphones or computers to learn. It is an educational method with many advantages, including the ability to learn at any time and any place.
\n <\/p>\nSummary<\/h2>\n
In this article, I explained the gimmicks of training manuals for new employees, including the importance of preparing manuals for new employee training and the contents that should be included.
\nWhen creating a manual for training new employees, include practical content so that they can be effective immediately.
\nIn addition, it is important to update the manual periodically, rather than creating it once and then finishing it.<\/p>\n
If you want to use e-learning to create a training manual for new employees, you can create a variety of teaching materials such as quizzes and reports.learningBOX <\/a>Try it for free.<\/p>\n Also recommended! Also read: \"What is the curriculum for newcomer training? Points to keep in mind when creating it\".<\/b>
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