Case Studies

Medical Corporation Ichiyo-kai Sayo Kyoritsu Hospital

learningBOX is a medical field
The best tools for solving problems

Mr. Yasuhiro Mori, Executive Director and Deputy Director

November 18, 2022


Since its establishment in 1968, Sayo Kyoritsu Hospital has been one of the few acute care hospitals in Sayo Town that offers surgery and hospitalization, providing medical care and nursing care that is close to the community. In order to support local medical care and provide full services, we have introduced and are using learningBOX as a means of conducting a wide variety of training programs. We asked them about the actual use and usability of the system.

Difficult for all staff with different work schedules to participate in group training
Lending of training DVDs alone is not enough to grasp the level of understanding of each participant.
I don't know what materials to prepare for online training.
Flexible learning environment could be created at any time and any place.
Enables students to grasp their grades and level of understanding at a glance, and provides detailed support.
Recordings of lectures are uploaded and used as video materials for training.

One team of staff with diverse work schedules

Please tell us about the Sayo Kyoritsu Hospital. Please also tell us about your responsibilities as a doctor.

As an institutional hospital in the community, we are involved in your health care.

[Mr. Mori.]
Sayo Kyoritsu Hospital is an acute care general hospital that serves as an infrastructure for the local community. Currently, as an institutional hospital in the community, it is involved in a wide range of health care services for local residents, including health checkups, physical examinations, home-visit medical care, nursing care, and long-term care facility services.

I perform administrative and other duties, but I also work in the wards and provide outpatient care as the physician in charge of the Department of General Medicine and Urology.

What challenges did you face before installing the LearningBOX?

The number of training sessions was high, and group training for staff with different work schedules was a challenge.

[Mr. Mori.]
In order to support local medical care and provide full services, employees attend a variety of training programs. In addition to specialized training such as medical safety training, infectious disease control training, and NST training, a wide variety of training programs are provided, including hospital operation and management, training to share future plans, and general education training to be acquired as a member of society.

Due to the large number of staff and complicated work schedules, it was practically impossible for all staff to participate in the group training. Although follow-up measures were taken, such as lending out DVD recordings of lectures, there were some problems, such as not being able to accurately assess the level of understanding of the training. Therefore, we wanted to create an environment in which staff could learn flexibly on their own, regardless of time or place.

What is the background behind the introduction of the LearningBOX?

The ability to upload videos, as well as the ability to manage learning history and grades, were deciding factors.

[Mr. Mori.]
I was introduced to learningBOX by an acquaintance and began using it. The ability to distribute lecture recordings on the Web as training materials, save learning histories, and manage grades was a deciding factor in our decision to switch from group training to online training using learningBOX.

What changes have occurred since the introduction of the LearningBOX?

It is now possible to check the level of understanding of the training and to centrally manage grades and other information.

[Mr. Mori.]
Online training allows staff members to adjust their own schedules and study as needed, allowing them to control the balance between work and study with independence.

In addition, administrators can now provide detailed support by checking the level of understanding of the training using the test and report submission functions as well as the course history, enabling enhanced training results and smart centralized management of information. We also intend to further digitize existing materials and create our own curriculum in the future.

What were some of the difficulties you encountered before actually implementing and operating the LearningBOX?

I was not sure what materials to prepare.

[Mr. Mori.]
When we decided to actually convert the training to online, the first thing we were unsure of was how to prepare the training materials. Many of the previous training materials were paper-based, and at first we did not know how to make the best use of them.

Since learningBOX can post videos and PDFs, recordings of training sessions conducted in the past can be used, and paper-based materials can be converted to PDF for further utilization.

We were also concerned about how to implement a post-training confirmation test, but learningBOX has more than 10 different quiz/test formats and was easy to create, so we were able to deploy it right away. The ability to submit assignments in report format is also very good.

What is the easiest part of using ━learningBOX?

It is an intuitive place to operate.

[Mr. Mori.]
I like that learningBOX is easy to use, even for people who are not highly IT literate. I like the intuitive UI, which is very easy to use.

Because the system is easy for everyone to use, its utilization is also expanding, such as the real-time sharing of information using learningBOX in response to the new coronavirus.

What are your future plans and prospects for the use of the system?

We would like to enhance it to provide quality medical services.

[Mr. Mori.]
In the future, we plan to conduct a survey about learningBOX within the tool, and based on the feedback from the staff, we will upgrade the content in the hospital to make it even more comprehensive. The ease of customization is also a big attraction.

By utilizing the learningBOX, our staff members have efficient and quality learning opportunities. Our goal is to return the learning gained from this experience to the local community in the form of quality medical services.

What advice would you give to those who are considering implementing LearningBOX?

It is an ideal tool for solving issues in the medical field.

[Mr. Mori.]
We feel that learningBOX is the best tool to make our clinic a one-team operation with the power of IT. I believe that learningBOX is a system that is necessary in the medical field, as it will lead to further streamlining of operations.

↓This is the official website of Sayo Kyoritsu Hospital.
Case Studies

Afterword

What did you think of the case study interview with Medical Corporation Ichiyo-kai Sayo Kyoritsu Hospital?
We have introduced some examples of hospitals using learningBOX for staff training. We believe that there are many aspects of the system that can be used as a reference, especially in the medical field where there are many staff members with different work styles.

Thank you very much for taking time out of your schedule to meet with us.
We appreciate this opportunity.

Thank you, Yasuhiro Mori, for taking the time for this interview!

Please feel free to contact us.

Office Hours/Weekdays 10:00am-12:00am, 1:00pm-5:00pm

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