Building Effective Employee Training Programs

November 22, 2022

New employee training is a training program that provides guidance and education to promote the acquisition of working attitudes, knowledge, and skills. Generally, this training is conducted for new employees who have been hired by a company for the first time as new graduates. Therefore, it is important to note that the purpose of training for mid-career employees is very different from that of training for mid-career employees who are hired for immediate employment.

This article explains the purpose of training for those in charge of training new employees. We will also provide information on how to set objectives and planning points to enhance the effectiveness of training.

Four objectives of conducting new employee training (newcomer training)

There are four main purposes for conducting new employee training Let's review again the role of new employee training to see why it is necessary to have new graduates attend training after they are hired.

Raising awareness as a member of society

The new employee training conducted immediately after joining the company is meant to help students understand the difference between students and working adults, and to help them become aware of their responsibilities and responsibilities as members of society.

In many cases, new employees at this stage still feel like students because they have not yet had the experience of working as a member of society. In order for them to quickly adapt to a different environment than when they were students and steadily perform their duties, it is necessary to raise their awareness through training.

At work, it is important for people to be aware that they will be dealing with their work and the people they interact with in the workplace for a long time, regardless of mere personal likes and dislikes.

Acquisition of basic business manners and business skills

New employee training is an opportunity for new employees to learn basic greetings, language, telephone manners, and other business etiquette essential to the performance of their duties. It is also an important opportunity for new employees to learn basic business skills such as reporting, communication, and presentation skills.

Depending on the type of job, it may be necessary to conduct training to acquire specialized knowledge and skills. For example, development staff may need classroom training in networking and security, while sales staff may need role-playing training in telemarketing and sales techniques.

Promoting understanding of company rules and corporate culture

In order for new employees to smoothly become a part of a company, it is important to deepen their understanding of the company's unique rules, organization-specific atmosphere, and corporate philosophy. Ideally, new employees should be able to enhance their understanding of company rules and corporate culture, which are difficult to grasp prior to joining the company.

Adherence to company rules is essential for the smooth operation of an organization, from personal appearance while on the job to the way internal procedures are carried out. In addition, knowing the company's corporate culture creates a sense of working in the same organization and strengthens the bonds between employees.

Promotes communication with peers and supervisors

Having new employees learn from each other in the same training setting encourages communication and strengthens cooperation during the same period. A major advantage of having colleagues to learn with is that motivation is increased and a desire to grow is more likely to arise. The relationships built during the training period may last long after the training period and develop into a relationship where they can consult with each other about their work and share their know-how with each other.

In addition, providing opportunities for support by managers and senior employees during new employee training encourages casual dialogue in the workplace and makes it easier to follow up on work-related concerns early on in the assignment process.

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Why it is important to clarify the purpose of new employee training

In order to make new employee training more effective, it is important to first clarify the purpose of the training within the company. Here we explain why you should clarify the purpose of the training in the preparation stage.

Easier to put together a lean and appropriate training program

When conducting new employee training, if specific and clear objectives are set, it will be easier for the human resources department to prepare training content that is not too much or too little. It will also prevent the risk of wasting time and money on training that does not meet the company's objectives. It is also possible to review the previous year's training curriculum according to the objectives and improve it to further enhance the effectiveness of the training.

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Easily motivates new employees to take the course

If the company shares the purpose of the new employee training in advance, new employees will be convinced why they need to engage in the training. Setting goals in line with the objectives, such as what kind of growth is expected after attending the training, will also help increase motivation. Make sure to clarify specific goals, such as the knowledge and skills to be acquired, before allowing them to participate in the training.

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Points to consider when determining the purpose and planning of new employee training

The following points should be kept in mind when determining the purpose and planning of new employee training. Finally, here are some ideas for companies that are bringing new employee training in-house.

Incorporate effectiveness verification and improvement into planning

New employee training is not an end in itself. It is important for new employees to be able to practice and apply what they have learned in the training to their work in the field.

To this end, measures such as having new employees submit periodic reports reflecting on training goals and results, and asking their supervisors to check results, are effective. These efforts will also help in the effectiveness verification and improvement process to brush up the training content for the next and subsequent sessions.

Analyze the results and challenges of past new employee training programs.

To improve the current new employee training, we recommend that a survey or interview survey be conducted with employees who received training in the previous year.

It is a good idea to ask questions such as "Examples of actions that led to results by utilizing the training content," "Complaints and areas for improvement that you felt after the training," and "What was useful or not useful in the training. The answers will make it easier to analyze the results and issues from the previous year and reflect them in the next session.

Provide opportunities for output as well as input

In order to make the most of what is learned in the new employee training program in the workplace, the trick is to give participants concrete images of situations in which they will apply what they have learned during the training. It is a good idea to provide examples of practical situations in advance, and to incorporate group work and role-playing activities that simulate practical situations.

In addition, if the instructor appoints the participants to answer questions during the classroom lecture, a moderate sense of tension is maintained, and it is easier for each participant to feel a sense of active participation.

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Keep the objectives of new employee training in mind to ensure success.

In addition to the purpose and importance of new employee training (newcomer training), we have even explained the key points for determining objectives and plans.

The purpose of new employee training is to raise their awareness of the importance of being a member of society and to help them acquire basic manners and skills. It is also important for new employees to deepen their understanding of your company and encourage communication within the company. By keeping in mind the purpose of conducting training, we aim to quickly turn new employees into competitive forces and ensure the success of human resource development.

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