human resources development

Many companies are implementing telework as a way of working in the new normal era. Not only has the way of working changed from the traditional way of coming to the office, but the format of training has also changed dramatically. In addition to teleworking, online training is becoming increasingly popular. What are the characteristics of online training during telework that are different from group training? This article will explain common issues and solutions for online training, as well as points to enhance the operational effectiveness of training. What is online training for teleworkers? While teleworking allows employees to work without being restricted by time and location, it becomes difficult to gather employees at the same venue as for traditional training. In such cases, online training will make it easier to conduct training in a telework environment. Online training is training that is taken via a web conferencing system or other means. Learners learn using devices such as PCs, smartphones, and tablets. This type of online training is also called "e-learning training. When implementing online training, it is important to understand the differences from traditional face-to-face group training and to cover the disadvantages unique to telework. Back to Table of Contents Types of Online Training Available for Teleworkers There are two main types of online training that can accommodate telework: "live delivery" and "on-demand delivery. The features of each training method are explained here. Live-streaming training Live training is characterized by real-time delivery of lectures via a web conferencing system or other means, with each learner participating online. Because it is held in real time, it has a realistic feel similar to a group training session. The instructor and learners can interact with each other, so if there is anything that is unclear, a question and answer session can be held on the spot. The instructor can also instruct the learner to speak up and give a lecture similar to a face-to-face meeting. Compared to the on-demand delivery type, it is easier for the instructor and learners to communicate with each other. The advantage of live-delivered training is that it is easy to follow up on areas that learners do not understand on the spot. However, problems with the communication environment may disrupt the course if video or audio is disturbed. Also, since all learners must participate at the same time, it is not suitable for self-paced learning. On-demand delivery-type training On-demand-delivered training is characterized by the use of pre-prepared content. Learners learn using training content shared online. They can watch videos of recorded lectures, view training materials distributed to them, and learn in a variety of other ways. On-demand delivery training allows learners to take the training at their own pace. In addition, since the training content to be delivered can be prepared in advance, it is easier for the management to reduce the burden of preparation compared to the live delivery type, which is held in real time. There is also no need to worry about major impact due to problems with the communication environment. The advantage is that it is possible to provide training of stable quality while minimizing the burden on the operation. However, the drawback is that if the training design is not based on learner output, it is difficult to grasp learner responses during the training. Some measures must be taken to increase the effectiveness of the training, such as providing feedback after the course is completed. Back to Table of Contents Common Challenges and Remedies for Online Training During Telework Online training may face different challenges than traditional group training. If you are holding the training during telework, be sure to understand the common challenges and keep in mind how to deal with them in order to resolve them. Difficulty in creating learner initiative Compared to traditional group training, online training tends to be more difficult to communicate non-verbally, such as through facial expressions and gestures. This makes it more difficult for learners to ask questions and express their opinions than in traditional training, and it is not uncommon for learners to feel anxious and become passive. To prepare for such issues, it is necessary to keep the number of participants in training programs during teleworking to a certain extent. It is also advisable to incorporate small group work into the training program to encourage learners' proactive participation. Unexpected problems are likely to occur. During online training, problems with the Internet environment may occur. Some troubles may be difficult to promptly identify the cause and may not be resolved. The following are examples of common problems. Noise in the audio Difficulty seeing screen-shared material The line is cut off in the middle of the session It is important to have a system in place to deal with unexpected problems as soon as possible. Specifically, separate the roles of facilitators and assistants, and prepare a manual on how to deal with problems. Difficulty for learners to maintain concentration During telework training, learners tend to have a hard time maintaining the proper amount of tension to stay focused. This is because learners are not in direct line of sight of the instructor. Another reason is that actions such as question-and-answer sessions and group work are limited compared to face-to-face training. To create the right amount of tension in training, it is a good idea to establish rules and mechanisms to increase the need to focus on the training. For example, a check test can be administered to review the training content and assess the learner's level of understanding. Back to Table of Contents Points to Increase the Effectiveness of Online Training During Telework Companies offering online training should consider the following initiatives to ensure effective implementation. Finally, the following are some key points to enhance the effectiveness of the training program. Establish an Internet communication environment. A stable communication environment is essential for smooth telework training. However, it may be difficult to maintain a perfect environment in which all participants are completely trouble-free. Therefore, it is ideal if companies can make thorough preparations to minimize problems. For example, a list of environmental settings for PCs and web conferencing systems that are likely to cause problems in online training should be prepared and participants should be asked to check these settings. It is also important to build and select a management system that is error-resistant. Keep in mind that communication is not a one-way street. In online training, it is important to incorporate two-way communication to encourage interaction between instructors and learners and to maintain a moderate level of tension. Learners are basically allowed to attend with video and interact with each other face to face. By seeing each other's faces, it will be easier for communication to be as natural as face-to-face communication. It is also effective to encourage learners to take some action in response to the instructor's questions. In this case, the chat and reaction functions of the web conferencing system can be used to check each learner's response. I understand now! I see. and other simple comments, it is easy to sense the excitement of the meeting. Implement a learning management system suitable for online training. Consider implementing a learning management system suitable for online training. A dedicated management system will facilitate the work of HR personnel, from the creation of training content to the management of learner performance. Learning management systems include functions for distributing training materials and checking the progress of each learner. Using the functions to conduct check tests will also be helpful in enhancing learning management. It is easy to create an environment in which learners can easily maintain their motivation. Back to Table of Contents Conduct Effective Online Training While Teleworking In this issue, we have reported on the features of online training that can accommodate telework, common issues and how to deal with them, and even points to enhance the effectiveness of training. A major issue with online training is that it is difficult for learners to take initiative and have a sense of urgency. When conducting training, consciously incorporating interactive communication and thorough learning management will help maintain motivation. If you are looking for a learning management system for online training, we recommend "learningBOX," a learning management system that provides all the functions necessary for conducting online training, including the creation and distribution of teaching materials, grading, and learning history management. In addition, "learningBOX ON" provides several training contents that are essential for companies. By combining the free information security training and compliance training with in-house content, you can easily design your own original training programs. We also offer a free plan that allows you to use almost all functions for free and indefinitely for up to 10 accounts, so please feel free to contact us. ▼Here's another recommendation! Also read. Back to Table of Contents

Corporate efforts are essential for employees to work in a healthy and happy environment. In recent years, due in part to the impact of the new coronavirus infection, the way employees work and the nature of companies are being reevaluated. Under such circumstances, the concept of "wellbeing" has been attracting attention. In this issue, we will explain what the concept of wellbeing means and why it is attracting attention from companies, as well as touch on initiatives to promote wellbeing. We hope that those in charge of human resources and general affairs departments will find this information useful. What is wellbeing? Initially, we will explain the meaning and definition of the term wellbeing and how it differs from similar terms. We will also touch on why wellbeing has become more important in society in recent years. Let's start by reviewing the basics. Meaning and Definition of Wellbeing Well-being is a literal translation of the word "happiness" or "health. The term is defined by the Ministry of Health, Labour and Welfare as "a concept that implies a state of physical, mental and social wellbeing in which individual rights and self-actualization are guaranteed. Source: "Employment Policy Study Group Report Outline (Draft)" (Ministry of Health, Labour and Welfare) It was also mentioned for the first time in the following charter devised at the time of the establishment of the World Health Organization (WHO). Health is a state of complete physical, mental and social well-being and not merely the absence of disease or infirmity. (Health is a state of complete physical, mental and social well-being and not merely the absence of disease or infirmity.) Source: "What is the Charter of the World Health Organization (WHO)" (Japan Association of WHO) Well-being is a concept that is being emphasized by WHO and other organizations around the world, and is attracting attention not only in the Japanese business scene but also on a global scale. Difference in Meaning between Well-Being and Health Management Health management" is defined by the Ministry of Economy, Trade and Industry as "the strategic implementation of health management for employees from a managerial perspective. Health management is often confused with wellbeing. The difference between the two is whether they are concepts or specific methods. The difference is that wellbeing is a concept, while health management is a method to achieve it. Management that pursues wellbeing is called "wellbeing management. There is a difference between wellbeing management and health management in the scope of health pursued. Well-being management pursues a wide range of health, including social health. In contrast, health management is considered to be management that pursues primarily physical and mental health. Source: "Health Management" (Ministry of Economy, Trade and Industry) Why wellbeing is becoming more important in society Reinforcement of work styles Social fulfillment, which is part of wellbeing, is essential to the realization of work style reform. The reason for this is that one of the goals of work style reform is "to enable each and every worker to have a better outlook for the future. Companies that are reforming their work styles should also understand the concept of wellbeing. Promotion of SDGs The SDGs (Sustainable Development Goals) are international goals adopted at the UN Summit in 2015. One of the goals of the SDGs is "health and well-being for all. Not only in Japan, the SDGs, which are international goals, also call for the improvement of wellbeing, and are attracting attention worldwide. Spreading Diversity Diversity includes factors such as gender, nationality, personality, values, disability, and work style. In recent years, opportunities for people with diverse values and backgrounds to work together have been increasing. Reasons cited for this include the overseas expansion of Japanese companies and the increase in the number of foreign workers in Japan. Management policies and initiatives that respect diversity are becoming increasingly important. Back to Table of Contents Benefits and Effects of Corporate Well-Being Initiatives The following benefits and effects can be expected when companies engage in wellbeing initiatives. We hope you will consider taking a proactive approach. Easier to improve employee fulfillment When wellbeing improves, employees are more likely to find meaning in their lives. Increased happiness and a sense of fulfillment in their work can be expected to have a motivational effect. Increased employee agency, productivity, and performance can have a positive impact on company performance. Effects can be expected to lead to the retention of human resources. When employees' physical and mental wellbeing is stabilized through wellbeing, it is easier to prevent factors that can lead to employee turnover. As wellness in the workplace spreads throughout the company, it can be expected to have a lasting effect by facilitating human relations in the workplace. Companies can benefit from reducing the costs associated with employee turnover, such as recruiting and training new employees. Back to Table of Contents Examples of Initiatives to Promote Well-Being What measures should you take to promote wellbeing in your company? Finally, here are some specific measures on how to tackle wellbeing and how to achieve it. Promote employee communication Well-being is more likely to improve when employees are able to communicate with each other. This is because it is easier to resolve relationship and work problems. Specific measures to promote communication include the "Thanks Card System. The "Thanks Card System" is a system where employees write words of appreciation to each other on paper or digital cards. Individual letters may be given to each other, or a representative may put them together and post them on a bulletin board. Acquire the necessary knowledge through training. To promote wellbeing within the company, it is effective to conduct training that includes comprehensive knowledge input and practical exercises. This will provide employees with the opportunity to learn more about wellbeing. Training topics such as "harassment training" and "diversity training" can be effective. The advantage of training on a specific topic is that it is easy to delve deeper into the learning content. To avoid the cost of preparing content in-house, please consider using an external service. Improve working conditions and work environment In your commitment to wellbeing, it is also important to create a comfortable work environment for your employees. Reviewing and improving existing systems or introducing new systems can help create a flexible work environment. For example, enhancing benefit packages can improve employee satisfaction. Initiatives such as meal subsidies, the establishment of daycare/nursery facilities, and telework subsidies can also be effective. Back to Table of Contents Aiming to be a company where employees are happy with wellbeing We have described "wellbeing," which is attracting attention worldwide. By considering the happiness and health of employees and working to promote wellbeing, companies can bring a variety of benefits and effects. If many employees do not know much about wellbeing, it is a good idea to support them in acquiring the necessary knowledge through training. To get the word out about wellbeing, we recommend learningBOX, an e-learning system that provides essential functions for internal training, such as content creation and distribution, and participant management. Courses can be designed according to training content, and tests to check employee proficiency can be easily implemented. The system's simple operability and reasonable price have been well received, and many companies have adopted it for their in-house training programs. We also offer a free plan that allows you to use almost all functions for free and indefinitely for up to 10 accounts, so please feel free to contact us for more information. ▼Here's another recommendation! Also read. Back to Table of Contents

New employee training is a training program that provides guidance and education to promote the acquisition of working attitudes, knowledge, and skills. Generally, this training is conducted for new employees who have been hired by a company for the first time as new graduates. Therefore, it is important to note that the purpose of training for mid-career employees is very different from that of training for mid-career employees who are hired for immediate employment. This article explains the purpose of training for those in charge of training new employees. We will also provide tips for setting objectives and planning in order to enhance the effectiveness of training. Four objectives of conducting new employee training (newcomer training) There are four main purposes for conducting new employee training Let's review again the role of new employee training to see why it is necessary to have new graduates attend training after they are hired. Raising awareness as a member of society New employee training conducted immediately after joining the company is meant to help new employees understand the difference between students and working adults, and to make them aware of their responsibilities and awareness as a member of society. At this stage, new employees often still feel like students because they have not yet had the experience of working as a member of society. In order for them to adapt quickly to an environment that differs from their student days and to perform their duties steadily, it is necessary to raise their awareness through training. At work, it is important to make them aware that they will continue to deal with their work and the people they interact with in the workplace for a long time, regardless of mere personal likes and dislikes. Learning basic business etiquette and business skills New employee training is an opportunity for new employees to learn basic greetings, language, telephone skills, and other business manners essential to the performance of their work. It is also an important opportunity for new employees to acquire basic business skills such as reporting, communication, and presentation skills. Depending on the type of job, it may be necessary to conduct training to acquire specialized knowledge and skills. For example, development staff may need classroom training in networking and security, while sales staff may need role-playing training in tele-appointment and sales techniques. Promoting understanding of company rules and corporate culture In order for new employees to smoothly integrate into the company, it is important to deepen their understanding of the company's unique rules, organization-specific atmosphere, and corporate philosophy. Ideally, new employees should be given training to enhance their understanding of corporate rules and corporate culture, which are difficult to grasp prior to joining a company. Adherence to company rules is essential for the smooth operation of the organization, from personal appearance while on the job to the way internal procedures are carried out. Knowing the company's corporate culture also creates a sense of working in the same organization and strengthens the bonds between employees. Promoting communication with peers and superiors Having new employees learn from each other in the same training setting encourages communication and strengthens cooperation during the same period. A major benefit of having colleagues to learn with is that motivation is increased and a desire to grow is more likely to arise. The relationships built during the training period may last long after the training and develop into a relationship where they can consult with each other about their work and share their know-how. In addition, the opportunity for support by managers and senior employees during new employee training encourages casual dialogue in the workplace, making it easier to follow up on work concerns early on in the assignment process. Back to Table of Contents Why it's Important to Clarify the Purpose of New Employee Training In order to make new employee training more effective, it is important to first clarify the purpose of the training within the company. Here we explain why you should clarify the purpose of the training in the preparation stage. It will be easier to put together an appropriate and lean training program. When conducting training for new employees, if specific and clear objectives are set, it will be easier for the human resources department to prepare training content that is both sufficient and sufficient. This will also prevent the risk of wasting time and money on training that does not meet the company's objectives. It is also possible to review the previous year's training curriculum according to the objectives and improve it to further enhance the effectiveness of the training. Easily motivates new employees to take the course If the company shares the purpose of the new employee training in advance, new employees can participate in the training with a clear understanding of why they need to engage in the training. Setting goals in line with the objectives, such as what kind of growth is expected after taking the course, will also help increase motivation. Make sure to clarify specific goals, such as the knowledge and skills to be acquired, before allowing them to participate in the training. Back to Table of Contents Points to Consider When Determining the Purpose and Plan for New Employee Training The following points should be kept in mind when determining the purpose and planning of new employee training. Finally, here are some ideas for companies that are bringing new employee training in-house. Incorporate effectiveness verification and improvement into the plan New employee training is not an end in itself. It is important for new employees to be able to practice and apply what they have learned in the training to their work in the field. To this end, it is effective to have new employees submit periodic reports reflecting on training goals and results, and to ask their supervisors to check the results. These efforts will also help in the effectiveness verification and improvement process to brush up the training content for the next and subsequent sessions. Analyze the results and challenges of past new employee training programs. To improve the current new employee training, we recommend that a survey or interview survey be conducted with employees who received training in the previous year. Questions that could be asked include "Examples of actions that led to positive results from the training," "Complaints and areas for improvement from the training," and "What was useful and what was not useful in the training. Based on the responses, it will be easier to analyze the results and issues from the previous year and reflect them in the next session. Provide opportunities for output as well as input. In order to make the most of what is learned in the new employee training program in the workplace, the trick is to give participants concrete images of situations in which they can apply what they have learned during the training. It is a good idea to provide examples of practical situations in advance, and to incorporate group work and role-playing activities that simulate practical situations. In addition, if the instructor designates the participants to answer questions during the classroom lecture, a moderate sense of tension will be maintained, and it will be easier for each participant to feel a sense of active participation. Back to Table of Contents Keep the Objectives of New Employee Training in Mind to Ensure Success In addition to the purpose and importance of new employee training (newcomer training), we have even explained the key points for determining objectives and plans. The purpose of new employee training is to raise their awareness as a member of society and help them acquire basic manners and skills. It is also important for new employees to deepen their understanding of their company and encourage communication within the company. By keeping in mind the purpose of conducting training, we aim to quickly turn new employees into competitive forces and ensure the success of human resource development. For new employee training, we recommend the business skills-focused training content of KaWaL x learningBOX. In collaboration with Change Corporation, a professional human resource development company, we have prepared a wealth of training video content that is "fun to learn and usable at work. Free trial content is available, so please feel free to contact us if you are looking for more efficient and high-quality training for new employees. ▼Here's another recommendation! Also read. Back to Table of Contents

Ideally, a company's human resource development should enable employees to acquire appropriate skills as their positions change. In particular, managers are required to have not only their own abilities, but also the skills to lead their subordinates and team members to achieve results. This is where the "Katz Model" framework can be utilized. In this issue, we will explain the outline of the Katz Model, how to utilize it, and points to keep in mind. Examples of training themes that can be easily implemented at each level will also be discussed, so please make use of the Katz Model in your human resource development planning. Fundamentals of the Katz Model The Katz Model is a framework used to develop and evaluate human resources, particularly at the managerial level. This section explains the meaning and components of the Katz Model. What is the Katz Model? The Katz Model is a theory that categorizes and articulates the abilities required for management positions by hierarchy and skill level. The framework divides managers into three levels: lower management, middle management, and top management. In addition, necessary business skills are divided into three categories: technical skills, human skills, and conceptual skills. This framework was proposed by American management scholar Robert L. Katz in the 1950s and continues to be used as a guideline for human resource development and organizational development. The three tiers that make up the Katz Model Top Management Top management includes the chief executive officer (CEO), chief operating officer (COO), chairman, president, and vice presidents. Since they are involved in determining management policies and strategies, they have few opportunities to give specific instructions in the field. Middle Management Middle management applies to positions such as general managers, section managers, area managers, and branch managers. They are required to understand the decisions of top management, communicate them to lower management, and facilitate the execution of business operations. Lower Management Lower management includes section chiefs, managers, chiefs, and other on-site supervisors. They are in a position to supervise members based on instructions from middle management and are involved in on-site operations. Even ordinary employees without a position are considered lower management when they are assigned as project leaders, etc. Three skills that make up the Katz Model Technical Skills Technical skills are specialized knowledge and skills for performing specific tasks. Also referred to as business execution skills, these skills include PC operation skills, bookkeeping and language qualifications, product knowledge, and the ability to make service proposals. Compared to the other two skills, technical skills tend to refer to skills that are more relevant to the workplace. Human Resource Skills Human skills are interpersonal skills. It represents the ability to build good relationships not only with superiors, subordinates, and other people in the workplace, but also with customers, consumers, and all other parties involved in work. It consists of elements such as leadership, communication, presentation, and listening skills. Conceptual Skills Conceptual skills, also described as conceptualization skills, are the skills required to understand the essence of things and make appropriate judgments. It is the ability to objectively analyze any event that needs to be addressed, such as problems that occur in organizational operations or changes in the market, and to find effective approaches. Personnel with high conceptual skills have acquired the following abilities. Logical thinking (logical thinking) Lateral thinking (horizontal thinking) Critical Thinking Multi-faceted perspective intellectual curiosity spirit of inquiry ability to apply flexibility Acceptance, etc. Back to Table of Contents How to Use the Katz Model to Develop Human Resources The following are some key points for human resource development using the Katz Model. Reflect the ideas of the Katz Model in your skill acquisition and management training methods to promote the growth of your human resources. Create a map of the abilities required at each level. First, create a map of competencies required for each level and position. The advantage of this is that employees will be more aware of the abilities they lack and those they need to improve. This can be used when setting goals and evaluating personnel performance. Prepare training programs that enable employees to acquire the three skills. <Examples of training themes based on the Katz model Technical Human conceptual Top Management Business strategy planning Business planning Financial management Risk management Advanced negotiation Organizational Development Middle management (executive/managerial level) Numerical analysis of financial statements Market analysis Leadership Leadership ・ Teaching Coaching Critical thinking Problem-solving skills Planning skills Lower management (leaders/supervisors) Computer skills Computer skills ・ Business e-mail Communication skills Listening skills Followership Harassment Logical thinking Training suitable for acquiring technical skills OJT training, in which education is conducted in parallel with on-the-job work, tends to be more suitable for acquiring technical skills. This is because practical experience tends to be more important than systematic learning of specialized skills. Create an environment where you can receive direct instruction from experienced employees. Training suitable for acquiring human skills Human skills are easily acquired through both on-the-job training and group training. in the case of on-the-job training, salespeople have the opportunity to observe and learn interpersonal negotiation skills such as negotiation and presentation skills by being on the same floor with experienced sales members. In addition, by mixing role-playing in group training, it is easier to foster a practical image. It is also recommended to take advantage of training programs offered by outside professional companies. Training suitable for acquiring conceptual skills Conceptual skills are easily acquired through group training. This is because highly abstract topics such as logical thinking and critical thinking are often easier to understand if they are learned carefully and in sequence. Group training also makes it easier to practice through group work. Planning training for each of the three hierarchical levels Training suitable for top management Training for top management focuses on improving management skills. Specifically, training in business strategy planning, financial management, risk management, negotiation, and organizational development are useful. Another advantage of participating in training programs conducted by external organizations is the opportunity to build a personal network with the management of other companies. Training suitable for middle management Leadership training, coaching training, and critical thinking training are recommended for middle management. This is because middle management needs to correctly grasp the intentions of upper management and communicate them to subordinates before taking command. In addition, in order to perform their duties smoothly, they need to deepen their understanding of the company's products, as well as have the ability to analyze markets and financial statements and other numerical analysis skills. Suitable Training for Lower Management Examples of training for lower management include training to acquire basic business skills such as PC skills, business writing skills, and logical thinking. This is because, compared to the other two levels, lower management has more opportunities to work in the field. In addition, given their position as team supervisors, it is a good idea for them to take compliance and harassment training, as well as communication training. Back to Table of Contents Points to Consider When Utilizing the Katz Model When utilizing the Katz Model, be careful not to take an overly limited view of the skills required at each level. It is important to assume the risk of misinterpretation of the Katz Model by employees and to inform them regularly. If it is difficult to acquire all skills through on-the-job training or group training, e-learning is recommended. This is suitable for cases where employees are too busy with their work to have time for group training, or where there is no suitable instructor for the content of the training, as the courses can be taken according to the individual's ability. Back to Table of Contents Introducing the Katz Model Concept to Improve the Bottom Line of Organizational Strength In this issue, we have provided basic knowledge of the Katz Model, how to utilize it for human resource development, and points to keep in mind. The Katz Model can be used to develop not only managers, but also all human resources in an organization. Let's clarify the skills that should be emphasized for each position and job title, and make use of them to improve organizational capabilities. If you want to implement training using the Katz Model through e-learning, we recommend learningBOX. learningBOX is an e-learning system equipped with essential functions for internal training, such as content creation and distribution, and course participant management. Courses can be designed according to training content, and tests can be easily conducted to check employee proficiency. The system's simple operability and reasonable price have earned it a favorable reputation, and many companies have adopted it for their in-house training programs. We also offer a free plan that allows you to use almost all functions, so please feel free to contact us for more information. ▼Here's another recommendation! Also read. Back to Table of Contents

On-the-job training (OJT) is one of the methods used in corporate human resources training, with a particular emphasis on practical application. It is well-known as a method suitable for training new employees to be ready-to-work professionals. This article explains the basics of OJT training, and provides information on the advantages and disadvantages of OJT training, as well as points for effective implementation. What is OJT training? First, let's check out the basics of OJT training: what it means, how it differs from similar training methods, and even the flow of OJT training in recent years. Meaning of OJT Training On-the-job training (OJT) is an educational method that provides instruction while practicing work in the workplace. OJT is short for "On the Job Training. In many workplaces, it is commonly used as an educational method mainly for new employees and younger employees. Difference between OJT training and Off-JT training Off-JT training is an educational method that provides instruction away from the workplace. Off-JT is an acronym for "Off The Job Training. The difference between OJT training and Off-JT training is whether or not the training is conducted in parallel with the work. Off-JT training, on the other hand, is conducted away from work, with time and space set aside for training. There are several options for conducting Off-JT training. Typical examples include having a person in charge of the human resources department create the training program and instructor, or using training services provided by a specialized company. Training content can be enhanced by outsourcing content creation or requesting outside instructors. Purpose and Importance of OJT Training The main purpose of on-the-job training is to make new hires become immediately competitive. It is important to distinguish between OJT training and Off-JT training. The results of OJT training are likely to be directly related to the work efficiency and productivity of new employees thereafter. It is considered an efficient and effective educational method because it provides practical work experience during the training phase. Trends in OJT training in recent years Remote OJT Training Traditionally, on-the-job training has been conducted face-to-face onsite. In recent years, training has increasingly been conducted online using web conferencing systems and chat tools. When conducted remotely, everything from instruction during training to work management is done online. One of the reasons why remote on-the-job training is attracting attention is the spread of telework due to the impact of the spread of the new coronavirus infection. In response to changes in the work environment, remote on-the-job training is gradually being implemented. OJD OJD is an educational method of developing employee skills. OJD is short for "On the Job Development. OJD is characterized by having employees acquire the skills they will need in the future by working backwards; while OJT aims to acquire the skills necessary for their current job, OJD takes a longer-term perspective and aims to improve employees' skills. In recent years, many companies have introduced OJD to support the careers of their employees against the backdrop of a shortage of human resources. Back to Table of Contents Advantages and Benefits of OJT Training OJT training is expected to bring benefits to the instructor, the teacher, and the company. In this section, we will discuss the benefits of OJT training for each role, and then introduce the effects of introducing OJT training. Merits and benefits for the instructor side Easy early resolution of business concerns and questions The advantage of on-the-job training is that it is easy to ask questions and discuss work-related issues because of the close proximity to the instructor. You can get on-the-spot advice on current concerns and worries, which can lead to early resolution of issues. When you receive guidance on the job, it is easier to make specific improvements in the way you approach and carry out your work. It is easy to have the content adjusted to suit your own characteristics. Generally, OJT training is conducted in small groups, so it is possible to expect individualized instruction in a way that is appropriate for each person's characteristics. Unlike group training where all employees are taught at the same time, it is easier to have the instructor adjust the teaching method according to the individual's level of understanding and ability. You will receive detailed feedback and evaluation, which will motivate you to learn more. Merits and benefits of introducing the system on the teaching side Improvement in understanding of own work OJT training instructors need to be creative in the way they teach and communicate so that others can understand what they are teaching without misunderstanding. In order to explain things in an easy-to-understand manner, they will always be thinking about "when," "what," and "how" to communicate. Through repeated trial and error, it is also an opportunity to review one's own thinking about one's own work and to recognize errors. Opportunity to improve management skills In many cases, senior employees who have been with the company for several years are appointed as supervisors for on-the-job training, which is effective as management training. In some cases, employees are required to experience OJT training as one step toward acquiring the leadership skills required of managers. Another major advantage is that it provides an opportunity for those who teach to accumulate teaching expertise, improve their skills, and grow. Benefits from the Company's Perspective Communication among members is expected to be revitalized. OJT training will inevitably increase opportunities for interaction within the company, which can be expected to invigorate communication. Conversations will naturally occur through work instruction and feedback, and the bond between new employees and senior employees will be strengthened. Good relationships may be fostered and trust may be built between members. Easier to keep training costs down compared to off-JT training. Since OJT training is conducted by employees of the company, there is no need to incur personnel costs for outside instructors. In addition, there is no need to keep a separate schedule from work or to rent a training venue, as is the case with off-JT training. Another feature of OJT training is that it can be implemented without incurring special costs for training. Back to Table of Contents Disadvantages and Cautions of OJT Training On-the-job training has both advantages and disadvantages of providing on-site instruction. The following points should also be kept in mind when introducing OJT training in your company. Disadvantages and points to note for the instructor The degree of effectiveness varies depending on the instructor. The effectiveness of learning through on-the-job training tends to depend on the ability and skills of the instructor. It is important to note that depending on the level of the instructor, there is likely to be a difference in the quality of instruction received by the trainee. Another drawback is that if the instructor and the trainee are incompatible, it is difficult for the training to produce positive results. If the training is completed with inadequate instruction, there is a risk that it will interfere with business operations. Difficulty in acquiring systematic learning The strength of OJT training is that it provides practical learning, but on the other hand, it tends to be difficult to learn systematically in the field. Off-JT training, which is conducted in the form of classroom lectures, e-learning, and other educational methods are suitable for systematic learning. Depending on the content of the learning, it may be a good idea to consider using other methods in combination rather than relying solely on OJT training. Disadvantages and points to note on the teaching side Instructors of on-the-job training have the risk of disrupting their normal work duties. The instructor is responsible for his/her own work and additionally assumes the role of instructor. It is important to note that focusing too much on OJT training in a limited amount of time leaves little time for normal work. The lack of resources may make it difficult to carry out the work or reduce the quality of the output. Disadvantages and Cautions from the Company's Perspective In some cases, new employees may feel that they are left out of the OJT training program by their instructors. If this situation occurs, the HR department in charge of planning and management may be skeptical of the system's design. It is also important to be aware of cases where leaders feel that they are "left to the field. This can easily be caused by a lack of follow-up from the members around them or a lack of rules regarding on-the-job training. Companies that introduce on-the-job training should consider how to support new employees and their supervisors. If the burden on new employees and instructors is left unaddressed, it can lead to a sense of distrust in the organization. Back to Table of Contents Key Points for Effective OJT Training How should we tackle OJT training to make the most of its benefits and operate with caution? Finally, we will provide some key points to realize in order to effectively implement OJT training and lead it to success. Promote it not only by the instructor but also by the entire workplace When introducing on-the-job training to your company, it is important not to leave the training of new employees to the instructors. The company should understand the instructors' normal workload and ensure that they are not overburdened by OJT training. In addition, supervisors and senior employees on site should provide support so that the instructor does not carry the burden alone. Ideally, mid-career employees around them should be willing to help by offering advice on how to communicate and providing feedback on the training plan. Combine with e-learning OJT training can also be combined with e-learning, which can increase learning efficiency by applying the knowledge systematically acquired through e-learning to OJT training. By having trainees learn through e-learning before they go out into the field, it will be easier to reduce the amount of time spent on OJT training. This is also a measure to avoid the risk of increasing the workload of the instructor. Conduct workshops and case studies for leaders Providing workshops and case study opportunities as support to instructors for on-the-job training can help them care for their instructors and improve their teaching methods. In many cases, instructors are in charge of OJT training with insufficient training know-how because they themselves have no experience of being trained in an appropriate manner. By providing a place for leaders to learn, there is a possibility to improve the lack of leadership skills within the company. This is also a recommended measure in cases where the company does not yet have an OJT training system in place; in addition to the OJT training supervisor, the person in charge of the human resources department who plans the company's human resource development may also participate in the training. Back to Table of Contents To design training programs that take advantage of the benefits of on-the-job training This article has explained the basics of OJT training, the benefits of introducing OJT training, points to keep in mind, and key points for effective implementation. OJT training is an educational method suitable for practical learning, and its strength lies in its ability to immediately turn new employees into competitive forces. For companies, it also has the advantage of keeping training costs down. However, care must be taken in how it is implemented, as a lack of support for new employees and their instructors can lead to a sense of distrust toward the company. To cover such disadvantages of OJT training, the method of combining it with e-learning is effective. Because systematic learning can be provided online, it is expected to increase the learning efficiency of OJT training. E-learning is also recommended because it helps reduce the burden on instructors. If you want to implement OJT training through e-learning, please use "learningBOX". learningBOX is an e-learning system equipped with essential functions for in-house training, such as content creation and distribution, and participant management. Courses can be designed in accordance with in-house training content, and tests can be easily conducted to check employee proficiency. The system's simple operability and reasonable price have been well received, and many companies have adopted it for on-the-job training. We also offer a free plan that allows you to use almost all functions, so please feel free to try it out. ▼Here's another recommendation! Also read. 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Each and every employee that makes up an organization possesses a diverse range of knowledge gained through their own work. It is believed that the consolidation and sharing of this useful information and its effective utilization by a company can enhance its organizational strength. This is why the "knowledge management" method is attracting attention. In this article, we will explain the basics of knowledge management and the characteristics of the method. It also touches on common mistakes and their countermeasures, so please refer to this article when introducing the method. What is Knowledge Management? First, we will explain basic knowledge about "knowledge management," which is attracting attention in the business scene. First, let's take a look at the meaning of the term, the basic concept, and the effects and merits of its introduction. Meaning of Knowledge Management Knowledge Management (KM) refers to a series of processes in which knowledge, experience, and know-how possessed by individuals in a company or organization are aggregated and shared, and utilized to improve organizational capabilities. The concept of knowledge management is based on "knowledge management" proposed by Ikujiro Nonaka, a management scholar. In his book, he explains the management techniques that Japanese companies should engage in in the future, while unraveling the factors behind Japan's success in the 1980s, when the country excelled in manufacturing. Necessary Concepts for Knowledge Management At the core of knowledge management is knowledge management that converts "tacit knowledge" within an organization into "formal knowledge. Tacit knowledge refers to knowledge, experience, skills, know-how, etc. that are not verbalized and held by individuals. Tacit knowledge is that which is difficult to share unless it is expressed in words or sentences. For example, the sales talk practiced by the company's top salespeople is one example of tacit knowledge. Formal knowledge, on the other hand, refers to knowledge, experience, skills, and know-how that are verbalized in a way that anyone in the company can understand. It is important to transform tacit knowledge of individuals into formal knowledge by expressing it in words, sentences, diagrams, etc., for effective knowledge sharing within a company. Effects and Benefits of Knowledge Management Increased productivity through more efficient operations Knowledge management ensures that the knowledge necessary to carry out work is shared without exception, and prevents inconsistencies in quality from occurring among employees. Employees will be able to easily resolve unclear points on their own, which will reduce the likelihood of work stagnation in the field. It will also be easier to identify unnecessary work and improve work procedures. Improved efficiency of human resource development Visualization of business-related knowledge clarifies the knowledge and skills that should be included in employee training, leading to more efficient training. It is also possible to learn from the work styles of veteran employees and excellent employees to raise the overall level of knowledge and skills. Another benefit is that it prevents the division of duties and facilitates a smooth handover. Improved customer management Enhanced knowledge management is expected to centralize your company's customer data and increase responsiveness. By sharing customer data within the company, which was previously held by a specific employee, it is possible to respond quickly and improve the quality of service. It is also effective in enhancing cooperation between departments. Back to Table of Contents Knowledge Management Methodology What methods can be considered when incorporating knowledge management into your company's management? Here are some typical methods of implementing knowledge management. Utilize the SECI model The SECI (SECI) model is a typical framework for knowledge management. It provides specific procedures for sharing individual knowledge and experience throughout the organization to generate new discoveries and innovations. The process in the SECI model is divided into four steps: Socialization, Externalization, Combination, and Internalization. The key to successful results is to follow this cycle in your efforts. Introduce dedicated knowledge management tools. This is a method of introducing dedicated information sharing tools for knowledge management. These products are called "knowledge sharing tools" or "knowledge bases. Adopting an existing tool is less burdensome than building your own dedicated system. Some dedicated tools include FAQ and SNS functions. By creating a database of knowledge, users can smoothly go through the business process of asking and answering questions, making corrections, and updating information. This can be expected to increase work efficiency and productivity. However, if the number of files and documents created increases and categorization becomes complicated, it may take time to reach the necessary information. It is important to organize information appropriately and to select tools with enhanced search functions. Back to Table of Contents Common Knowledge Management Failures and Countermeasures While there are many successful knowledge management measures, there are also many cases of failure. In order to get the hang of success, we will provide information on common failures and their countermeasures. Failure to gain employee understanding and foster a culture of utilization This is a failure to create an environment in which it is easy for employees to accumulate knowledge or to motivate them to do so. If there is no benefit to sharing information in the first place, or if employees are too busy with their normal work to have the resources to input information into IT tools, knowledge will not be accumulated. In addition, organizational cooperation may be hampered by the desire to prevent internal rivals from learning about one's know-how. To address these issues, it is effective to make it known that knowledge sharing leads to positive personnel evaluations. Let managers and executives express their appreciation and praise for employees who actively share their knowledge. We recommend that you also begin to create an environment where knowledge sharing opportunities are regularly scheduled and where employees can provide knowledge to each other. Lack of clear operational rules makes data difficult to use. Failure to provide sufficient explanation of the introduced knowledge sharing tool, resulting in a loss of usability. If no operation rules are provided in advance, employees may accumulate data in an unregulated manner. This can lead to a situation where necessary information is not found or a lot of unnecessary data is registered, making it difficult to use the tool. To prevent such a situation, it is important to clearly state your company's policy when introducing a knowledge sharing tool. By establishing a method for registering and managing data, you can easily access the knowledge you need. Employees are reluctant to use the tool due to operability problems. This is a failure that reduces the number of users due to problems with the usability of the knowledge sharing tool. If the tool is difficult to understand how to operate or if it is time-consuming to register data, it may put a burden on employees. This can lead to a situation where business efficiency declines despite the introduction of the tool. When introducing a knowledge sharing tool, it is advisable to conduct a test operation using a free trial to check for operability problems. When selecting a tool, it is ideal to receive feedback from the person in charge in the field. We recommend that you download the product documentation as well as confirm even the feel of the product. Back to Table of Contents Knowledge Management Improves Business Operations and Organizational Strength! This article describes knowledge management, which improves the organizational strength of a company. Valuable tacit knowledge may exist within an organization that has not yet been shared. It would be ideal if tacit knowledge could be converted into formal knowledge and useful expertise and skills could be more widely and effectively utilized. When introducing a knowledge sharing tool or creating a knowledge sharing mechanism, we recommend "learningBOX," which can flexibly respond to the manualization of work. learningBOX, an e-learning system, offers a complete set of functions for creating and distributing teaching materials, managing grades, and managing students. We recommend that anyone can easily build a web-based learning environment. Furthermore, when combined with "learningBOX ON," to which a wide variety of training content can be added, original teaching materials can be designed and the scope of knowledge sharing will be further expanded. For your knowledge management measures, we encourage you to use this convenient service for in-house production of training content creation. Up to 10 accounts of learningBOX can be used free of charge. Please feel free to try our free plan first. ▼Here's another recommendation! Also read. Back to Table of Contents

Employee training is designed to enhance employees' skills and understanding of the business. Typical examples include communication training, training for new employees, and training for managers. However, many companies leave training to outside training companies and may not be able to grasp the effects of training. In this issue, we will discuss the advantages and disadvantages of in-house training, suitable themes for in-house training, and tips for success. Let's take this opportunity to review how you conduct employee training and link it to the growth of your business. Table of Contents 01Merits and Demerits of In-House Training Advantages Disadvantages 02Training suitable for in-house production and outsourcing Training topics suitable for in-house production Training topics suitable for outsourcing 03Key Points for Successful In-House Training Clarify competencies Establish an evaluation system for instructors Regularly update training content Appropriate allocation of content to be produced in-house 04Improve the efficiency of human resource development by internalizing training programs! Advantages and disadvantages of bringing training in-house First, here are some of the advantages and disadvantages of bringing training in-house. When promoting in-house training, take measures to reduce the disadvantages while taking advantage of the advantages. Advantages You can expect to improve the skills of the employees who serve as instructors. When training is conducted in-house, personnel are selected from within the company to serve as instructors. The advantage is that the employees who serve as instructors can expect to improve their skills, since training requires not only speaking, but also the ability to convey know-how and knowledge and to have the participants understand. By being creative and creative in making the training content easy to understand, we can improve the skills of both the instructor and the participants. Easier to implement training directly related to business content The advantage of in-house training is that it is easier to implement training that is directly related to the content of the business because it is conducted by personnel who are involved in the company's operations. It is easy to construct a curriculum that matches management strategies and the work environment, and to provide highly unique training programs. Easy to revise and update training programs If the production of training content is completed in-house, it is easy to revise and update programs in response to changes in laws and regulations or social conditions. If the content is outsourced to an external training company, in many cases it is not possible to change the content, and even if they are able to do so, it is costly. On-site know-how can be accumulated in the company. When training is outsourced, what can be learned are general business skills and knowledge. The advantage of bringing training in-house is that you can share company-specific know-how and knowledge held only by specific personnel. Knowledge assets can be accumulated within the company, making human resource development and team building easier even as human resources become more mobile and work styles more diverse. Disadvantages May increase internal costs In-house production of training programs may increase costs compared to outsourcing, since the entire series of tasks must be performed by in-house resources. Specifically, training instructors, planning, creating training programs, arranging training venues, and measuring effectiveness all require a certain amount of cost, time, and effort. After considering the purpose of in-house production, make sure that the benefits are worth the increased costs. Need to train instructors from scratch. Since the employees who will serve as instructors are not likely to be professionals in teaching, it is necessary to train instructors from scratch if training is to be conducted in-house. Insufficiently trained instructors may provide their own style of instruction, making it difficult to provide appropriate guidance. It is a good idea to have employees who will serve as instructors receive the training necessary for human resource development in advance. Typical examples include delivery skills in public speaking and facilitation skills. It is recommended to train several people to serve as instructors so that the quality of the training can be assured even if the instructor role is taken over. Inability to acquire outside expertise and know-how When training is conducted in-house, it is difficult to acquire knowledge and know-how that the company does not have. The reason for this is that everyone from the instructor to the trainees is made up of employees of the company. If new experiences and perspectives that have not penetrated the company cannot be acquired, it may not lead to the improvement of skills and motivation as expected. Lack of standards for training outcomes and satisfaction. Professional training companies generally establish standards for training-related results and satisfaction, and conduct interviews and questionnaires with employees after implementation. However, when training is conducted in-house, there are many cases where training is conducted without standards, and the results tend to be disregarded. Ideally, standards regarding knowledge retention and penetration should be designed and checked after the training is conducted. Back to Table of Contents Training Suitable for In-House and Outsourcing In employee training, it is effective to use both in-house and outsourced training depending on the content, so that outside perspectives can also be incorporated. The following is an overview of the types of training suitable for in-house and outsourced training. Training themes suitable for in-house production Training aimed at sharing management philosophy and vision Explanation and sharing of management philosophy and vision are training themes that are difficult to outsource and suitable for in-house production. Since these contents are unique to the company and cannot be persuasively explained by an external lecturer, having an employee of the same company who has a deep understanding of the subject matter will increase credibility. However, it is important to note that if there is a difference in enthusiasm between the instructor and the participants, the content may not be conveyed in a one-sided manner. For example, in training programs for mid-career employees or new employees who have little sense of belonging to the company, there is a tendency for a difference in enthusiasm to emerge. The trick is to make sure that the lecturers are sympathetic and convincing, for example by drawing on their own experiences, or by having management or leaders take the stage. Training on company-specific rules Training aimed at understanding company rules needs to be conducted multiple times for each topic, and it is more efficient to conduct it in-house. By dividing training into themes of varying importance, such as the use of common IT tools, information security, and personnel evaluation, you can aim for the permeation of company rules. Training related to job types and job descriptions Training related to practical work is a desirable theme to be produced in-house, as it is easy to reflect the company's know-how and awareness. The advantage is that participants can deepen their understanding of work procedures, points to keep in mind, and their importance, and instructors can reconfirm these points. Even in workplaces where on-the-job training is the norm, there are cases where in-house training is held in order to prevent the work from becoming too individualized. Training topics suitable for outsourcing Training on general knowledge appropriate to job level For basic topics required in business, professional instructors are more accustomed to teaching and can provide high-quality training. For example, consider outsourcing when conducting level-specific training, such as business etiquette courses for new employees or labor management training for managers. Training on specialized knowledge and the latest case studies When learning about specialized knowledge or the latest case studies used in the industry, it is more cost-effective to outsource the training, as it places a heavy burden on the instructor. Check your company's human resource development policy and the instructor's training track record, and select the most suitable external instructor to improve your organization's capabilities. Training on proprietary know-how When dealing with know-how or management methods originally developed by other companies, it is common to invite the person in charge from the company that developed the know-how or management methods or from an affiliated company to serve as a lecturer. However, since the person in charge may not be familiar with the training program, it is important for the company to take the initiative, for example, by communicating its requirements for the training program in a preliminary meeting. Back to Table of Contents Key to Successful In-House Production of Training What points should you be aware of in order to promote the in-house production of training programs and link it to the development and growth of human resources? Here are some tips for successful in-house training. Clarify competencies Competency is a term often used in human resource systems and human resource development to describe the behavioral characteristics of individuals who excel in a particular job or role. Behavioral characteristics refer to the ideas that underlie an individual's behavior in a certain way. In some cases, in business settings, it refers to know-how, expertise, and skills. If training is to be conducted in-house, define competencies that match the content. For example, if training is to be conducted on leadership development, the "image of the leader the company seeks" must be clearly defined before it can be reflected in the content. It would be a good idea to find role models within the company and ascertain their behavioral characteristics through questionnaires or other means. Establish an evaluation system for instructors. When conducting in-house training, design an evaluation system for instructors in addition to standards related to results. If instructors' behavior during training is evaluated, it will prevent the training from becoming merely an opportunity to distribute materials and provide knowledge, and it will also help instructors improve their skills. If your company does not have an instructor training program or past in-house training experience, it is recommended that you consult with a company that provides in-house training support services. Update training content regularly. Training content is not completed once it is created. Review and update the content each time you conduct training to improve the quality of the content. If there are laws, regulations, or systems related to your business, it is also important to check for any amendments or operational changes. Appropriately assign content to be produced in-house. As mentioned above, some training content is suitable for in-house production while others are not. It is important to appropriately assign content to be produced in-house, taking into consideration factors such as cost, instructor training level, originality, and expertise. Back to Table of Contents Streamline Human Resource Development by Bringing Training In-House! In this issue, we have explained the advantages and disadvantages of in-house training and the key points for success. Although in-house production of training may seem like a high hurdle, it can be achieved if the training of instructors and the distribution of content are properly conducted. In order to avoid losing the knowledge and skills that your company possesses due to personnel turnover, you should work on in-house production of training programs. To create the materials necessary for in-house training, please use our "learningBOX," an e-learning system equipped with functions essential for in-house training, such as creating and distributing teaching materials and managing trainees. Courses can be designed according to the content of in-house education, and tests can be easily conducted to check employee proficiency. The system's simple operability and reasonable price have earned it a favorable reputation, and many companies have adopted it for their in-house training programs. We also offer a free plan that allows you to use almost all functions, so please feel free to contact us if you are considering in-house production of training programs. We also recommend this! Also read Back to Table of Contents

A company has numerous assets, one of which is the unique knowledge and know-how possessed by each employee. In today's business scene, where human resources are increasingly mobile, it is necessary to share knowledge and experience within a company to enhance the competitiveness of the company as a whole. This is why many companies are introducing the concept of knowledge sharing. This article provides an overview of knowledge sharing and the advantages and disadvantages of its introduction. It also provides a thorough explanation of the key points that will lead to the success of the initiative, so please read on if you are considering the introduction of knowledge sharing. Table of Contents 01Fundamentals of Knowledge Sharing What is Knowledge Sharing? Types of Knowledge 02Merits and Cautions of Knowledge Sharing Advantages Cautions 03Key Points for Successful Knowledge Sharing Appoint a person in charge of knowledge sharing Utilize the SECI Model Implement knowledge sharing tools 04Promoting Knowledge Sharing Initiatives to Optimize Operations Fundamentals of Knowledge Sharing In recent years, the term "knowledge sharing" has been increasingly heard in the business world. If you are concerned about human resource development or improving organizational capabilities, knowledge sharing can prevent knowledge from becoming a gentry and improve company-wide skills. First, let us introduce the basics of knowledge sharing. What is knowledge sharing? Knowledge sharing is a method of sharing experience and know-how throughout the organization that has a positive impact on a company's sales activities. Knowledge is the katakanaized form of the English word "knowledge. It is introduced with the aim of spreading the knowledge and problem-solving techniques of talented people throughout the organization, leading to improved productivity and sales, and faster decision-making. A series of processes to consolidate knowledge within a company by promoting knowledge sharing and utilizing it to improve organizational capabilities is called "knowledge management. Types of Knowledge There are two types of knowledge: "tacit knowledge" and "formal knowledge." Knowledge sharing refers to a mechanism for converting tacit knowledge to formal knowledge. Tacit Knowledge Tacit knowledge is subjective knowledge based on personal experience and intuition that is difficult to verbalize or diagram. Tacit knowledge includes rules of thumb acquired in the field, sales techniques used by top salespeople, and so on. Tacit knowledge is difficult to share with others, and tacit knowledge tends to be impersonalized, making it difficult to spread and utilize throughout the organization. In many cases, the knowledge is lost from the company due to the retirement or reassignment of personnel with the knowledge. Formal Knowledge Formal knowledge is knowledge that can be explained objectively and logically. It refers to tacit knowledge that has been converted into language and manuals. By converting tacit knowledge into formal knowledge, the expertise and skills of talented personnel can be easily understood by others and utilized in management strategies. Back to Table of Contents Advantages and Cautions for Knowledge Sharing The next section describes the advantages and disadvantages of promoting knowledge sharing that you should be aware of. Ideally, you should be able to cover the disadvantages while taking advantage of the benefits of implementing knowledge sharing. Merits Leads to improved work efficiency and productivity Knowledge sharing can lead to improved work efficiency and productivity because it allows the successful business rules possessed by individuals to permeate the company. The appeal of this system is that it can be expected to be effective regardless of individual experience and ability. It will also improve the skills of the entire workforce, and help the company move away from being a company where only a few talented individuals continue to achieve results. In addition, the trick to achieving operational efficiency is to share not only successes but also failures. The reason for this is that by sharing and analyzing even minor failures, a system can be established to prevent the same failure from repeating itself. Collaboration with other departments can be strengthened. Knowledge sharing enables visualization of findings that have been understood only by specific departments, which helps to strengthen cooperation with other departments. Mutual understanding between departments will increase, and it will become easier for employees to communicate with each other from the same perspective. As a result, productivity can be improved, information can be shared smoothly, and new ideas and content can be generated. The introduction of knowledge sharing is more effective for organizations that are divided into multiple departments and do not have an environment in which employees can interact with other departments. Business know-how can be accumulated in the company. Another advantage of implementing knowledge sharing is that it allows the company to consolidate and centrally manage knowledge held by individuals. By utilizing the know-how accumulated in the company, excellent human resources can be developed efficiently even in today's age of increasing human resource mobility. For this reason, it is recommended that industries and business sectors with a high turnover of human resources engage in knowledge sharing. Leading to Cost Reduction If knowledge sharing is widely implemented within a company, it is easier to organize information to be transferred at the time of handover, leading to reductions in handover time, labor, and costs. Smooth and appropriate handover makes it easier to maintain good relationships with customers, preventing loss of trust and problems. Easier to Adapt to Diverse Work Styles Knowledge sharing is also an effective measure for companies with employees with different work styles. For example, when telework or remote work is introduced as part of work style reform, it tends to be difficult to share knowledge gained in the course of work within the company. In this respect, if you routinely work on information transfer through knowledge sharing, it is possible to prevent knowledge from belonging to a particular person and to make use of it in corporate activities. Cautions Costly to introduce the tool Generally, dedicated information sharing tools and chatbots are used to implement knowledge sharing. While some services are free, many tools require initial and running costs. It is important to clarify your knowledge sharing policy and budget in advance, and introduce a tool with sufficient operability and functions. There is a risk of not being able to spread within the organization. In many cases, veteran employees who possess a lot of knowledge are busy and find it difficult to devote time to knowledge sharing. Therefore, there is a risk that knowledge sharing may not permeate the organization, even if it is introduced in some companies. In particular, companies that use a performance-based approach must consider the possibility that employees may be reluctant to share their own know-how with others. It is necessary to explain the importance of knowledge sharing before implementing the measures and convey the benefits to veteran employees as well. Back to Table of Contents Key to Successful Knowledge Sharing What are the key points to keep in mind in order to practice knowledge sharing and use it to improve the efficiency of corporate management? Here we explain three points. Appoint a person in charge of knowledge sharing Ideally, knowledge sharing should be promoted by selecting a dedicated person or team, called a knowledge manager. Since there are a wide range of initiatives related to knowledge sharing, this role is required to lead the field in order to ensure that it takes root. The person in charge is responsible for understanding the company's issues, determining the scope of knowledge to be shared, and explaining the purpose of the operation to the members. It is advisable to select personnel with excellent skills and know-how so that they can not only act as a flag bearer but also actively share knowledge themselves. For example, there have been cases where veteran employees or employees who have achieved high results have been appointed as the person in charge. Utilize the SECI Model The SECI model is a framework for turning tacit knowledge into formal knowledge and sharing it within an organization, and then combining the formal knowledge to discover new know-how. The SECI model is called the SECI model from the initial letters of four English words meaning "Socialization," "Externalization," "Combination," and "Internalization," which are the four processes required for the initiative. To maximize the effectiveness of the SECI model, it is necessary to create an environment in which tacit knowledge can be easily expressed and to increase the knowledge assets held by the company. It is effective not only to introduce knowledge sharing initiatives, but also to provide the company with a place where tacit knowledge can be expressed and to offer incentives for such expression. Introduce knowledge sharing tools. As mentioned above, the introduction of dedicated tools is essential for knowledge sharing initiatives. Dedicated tools are called knowledge sharing tools, knowledge management tools, knowledge bases, and so on. Each tool is equipped with SNS and FAQ functions that allow users to ask and answer questions to each other, thereby facilitating smooth knowledge sharing. The key to selecting a knowledge sharing tool is to consider its ease of use. Knowledge sharing needs to be a company-wide effort, so choose a tool that can be used by a wide range of people, from young employees to veterans. A system that is simple to use and easy to understand is more likely to take root. In addition, as the number of documents increases, it may take time to access the necessary knowledge. It is also important to adopt a tool with an extensive search function to encourage employees to actively use the system. Back to Table of Contents Let's promote knowledge sharing initiatives to optimize our operations. In this issue, we have introduced the characteristics of knowledge sharing, the advantages and disadvantages of its introduction, and the secrets of its success. The practice of knowledge sharing is indispensable to prevent the harmful effects caused by the impersonalization of knowledge. Let's consolidate know-how held only by specific personnel into the company and optimize business operations. We recommend "learningBOX" for creating manual videos for knowledge sharing tools. This system supports the creation of a Web-based learning environment, including the creation and distribution of manuals according to the characteristics of the tools and management of employee attendance. The system can be operated intuitively, and original e-learning materials can be created without specialized knowledge. 10 accounts can use almost all functions for free. We also recommend this plan! Also read Back to Table of Contents

In-house Training is the Way to Go for Small and Medium Enterprises! Human resources are very important to a company. Everyone knows the importance of human resource development, but it is also true that many small and medium-sized enterprises (SMEs) face challenges in human resource development. Compared to large companies, SMEs are smaller in size and do not yet have a complete management system in place. So what is the most effective way to develop human resources in SMEs? In this article, we will discuss the current situation of human resource development faced by SMEs and how to deal with it. Click here for Table of Contents 1. What is human resource development? 2. Current Situation of Human Resource Development in Small and Medium Enterprises: "Get used to it rather than learn it 3. 4 "Negatives" that hinder human resource development in SMEs 4. Strengths of SMEs 5. in-house production is recommended for human resource development that leverages the strengths of SMEs 6. summary What is human resource development? To begin with, human resource development refers to the development of human resources that are beneficial to a company. Without excellent human resources, a company cannot continue to operate. Therefore, effective human resource development enhances "the performance of individual employees and, in turn, the value of the company. ▼ In general, human resource development requires the following three things. To develop excellent human resources. To establish a system to sustain the company To achieve business performance. Human resource development is beneficial to both the "doer" and the "receiver. Examples of such benefits include the growth that comes from providing guidance and a mutually supportive corporate culture. Current Situation of Human Resource Development in Small and Medium Enterprises: "Get used to it rather than learn it So what is the current state of human resource development in small and medium-sized enterprises (SMEs)? One of the problems that many small and medium-sized companies face is a shortage of human resources. For this reason, many companies have adopted a method whereby employees learn their jobs through actual work. This is of course an effective method, but it is also one that requires some caution. It is a method that requires a little more practice than learning. If you have plenty of time and personnel, there is no problem with the "learn by doing" method. However, in the limited time available for training, it is impossible to "get used to it rather than learn it," in other words, to "learn by watching. If there is only a limited amount of time, it is important to convey knowledge well in advance of practice. We cannot overlook the fact that the content may vary from instructor to instructor. Furthermore, many employees feel that they are not being taught well and are being shunned in this way. This is a risky method of instruction that can lower employee motivation and lead to early retirement. Given the declining birthrate, aging population, and decrease in the working-age population, it is imperative to increase employee retention rates. It is advisable to choose a more effective method for human resource development than "learn by doing. Four "no's" that hinder human resource development in SMEs ▼There are four main causes that prevent SMEs from developing human resources Cause 1: Lack of human resources to serve as leaders Cause 2: Lack of a human resource development mechanism Cause 3: Lack of time Cause 4: Lack of cost Let's look at each one in detail. Cause 1: Lack of human resources to provide leadership. Compared to large companies, small and medium-sized companies tend to have fewer employees and more work assigned to each employee. In addition, effective human resource development requires a solid knowledge, planning, and management, as well as the selection of methods and timeframes appropriate for each stage, such as new hires, mid-level employees, and managers. Large companies have personnel in charge of human resource development, but small and medium-sized enterprises with limited human resources have a difficult time finding a full-time person in charge of human resource development. The human resource development process is not very effective for small and medium-sized enterprises, which have limited human resources. Cause 2: Lack of a human resource development system We have confirmed that in many cases, the current situation in small and medium-sized enterprises is that employees learn their jobs through practical work. Since this method of instruction relies on the knowledge and skills of individuals, it does not accumulate know-how for human resource development. Without know-how, it is difficult to teach things systematically, and effective training and education methods cannot be selected. This may lead to inefficient human resource development. Cause 3: Lack of time The workload of the company may also prevent the employees from having time to receive training. In small and medium-sized enterprises, the business at hand inevitably takes priority, and education and training tend to be put on the back burner. In addition, those who provide training may also be burdened with other duties and may not have time for human resource development. Forcing a training program into a situation where both parties have little time to spare will not produce sufficient results. Cause 4: Lack of cost Compared to large companies, small and medium-sized enterprises (SMEs) with a weak financial base may find it difficult to raise funds for human resource development. In some cases, forcing the company to spend money on training may even jeopardize the company's very survival. Strengths of SMEs Compared to large companies, small and medium-sized enterprises (SMEs) tend to have many weaknesses. Of course, they also have many strengths. The key to effective human resource development for SMEs is to be able to leverage those strengths! So, what are these strengths? The following three are listed below. 1] Quick decision-making In large companies, when a decision is made, there is a gap between the decision makers and the people in charge on the front line, and the process takes time. In the case of small and medium-sized companies, the gap between the decision-maker and the person in charge in the field is low, and decisions can be made quickly. So good ideas can be implemented immediately without missing the timing. 2] Internal communication is easy. In large companies, the company is clearly divided into vertical divisions between supervisors and subordinates and horizontal divisions between departments, so there is little communication if different people are in charge. In small and medium-sized companies, employees are often engaged in multiple tasks, and responsibilities are not clearly divided. Also, because of their small size, employees are more open with each other and can communicate more closely. Flexibility in management Large companies require a long period of preparation to carry out large-scale projects. It takes time to actually get things moving. Small and medium-sized enterprises have smaller costs and personnel, so they can make speedy decisions on new projects and changes in direction, allowing them to be managed in a small, flexible manner. In-house production is recommended for human resource development that takes advantage of the strengths of SMEs. Small and medium-sized enterprises (SMEs) have strengths that large enterprises do not have. What kind of human resource development is best suited to take advantage of these strengths? Here, we recommend in-house production of human resource development. Do you think that in-house training is only for large companies? In-house training has attractive advantages for small and medium-sized companies as well. In fact, it is worth a try for small and medium-sized companies. Let's take a look at the benefits. ■ Training content can be optimized for your company. Unlike ready-made generic training programs, we can create training programs that are perfectly suited to your company's situation and needs. We can provide practical guidance on how to think about your company's management, how to do your job, etc. ■Content can be modified and revised changes can be made. Can be updated immediately to match the ever-changing internal structure of the company along with social conditions. Flexible management of small and medium-sized companies can be accommodated. Employees can improve their skills by taking charge of their own training. Employees who take charge of training look back on their own work and consider from the beginning how to communicate most effectively. By teaching others, they gain a deeper understanding of their work, and by gaining experience in training others, they improve their leadership and human resource development skills. ■Training know-how is accumulated. Once content is created, it is shared within the company and accumulated as know-how. Conclusion Effective human resource development is essential for all companies to survive in the coming era. In-house human resource development that meets the needs of the company will attract more and more attention in the future. You may be thinking, "We are not a big company, so it is impossible for us to do in-house training! Why don't you give it a try? What happens if we convert our current training to e-learning using learningBOX? I don't have any programming knowledge. What features does it have? Our customer support team will be happy to answer any questions or concerns you may have when introducing e-learning for the first time. First, please try our free plan to experience the many functions and ease of use of learningBOX.

In situations where training is conducted, such as employee training, it is important to maximize the effectiveness of the learning process. If learning is not conducted effectively, it can lead to wasted time. However, as an educator, there may be times when you are concerned about whether your learners are engaged in the learning process. If you want to improve the effectiveness of learning, it is recommended that you engage in progress management. In this article, we will explain the necessity of managing learning progress and how to manage progress. If you are in a position to provide education, please refer to this article. Table of Contents 01The Need to Manage Learning Progress To promote education efficiently To implement course corrections as needed 02Three methods to manage learning progress Apps Daily report Gantt chart 03What is an effective "LMS" for learning progress management? 04Benefits of Using an LMS for Learning Progress Management Advantages for Companies Benefits for Learners 05Flow of implementation of LMS 05Summary Need to manage learning progress To begin with, progress management is to implement a predetermined plan and then check whether there is any discrepancy between the plan and the current situation. No matter how perfect the plan is, it is not uncommon for things to go wrong. Even in such cases, if progress is managed well, the effectiveness of learning can be enhanced. The need to manage learning progress is as follows To make education more efficient It is important for those who provide education to set up an education schedule within a reasonable range for the learners. If education is conducted blindly without a plan, there may not be enough time for the learners to master the content they have learned. Progress management is important to ensure that the content is retained and that education is conducted efficiently. To implement course correction when necessary It is not unusual for some learners to take a long time to master what they have learned. When learners feel that they are behind others, their motivation may decline. It is important to manage progress to ensure that all learners are on track to master the content, and to correct course corrections from time to time. Back to Table of Contents Three Methods to Manage Study Progress In order to manage study progress, it is necessary for learners to keep a record of their study time and review their study records. The following methods will help facilitate progress management. Apps Today, there are many free smartphone apps that are suitable for managing study progress. By using an app to visualize which items were studied and for how long, learners can easily check their progress. While apps are an easy way to check progress management, they have the disadvantage of requiring learners to keep records, which makes it difficult for those conducting the education to check. Daily Report Adopting a daily report as a method of progress management is also effective. For example, you can ask the learners to write a daily report after the training time is over, and keep a daily record of their progress. Daily reports can be handwritten or recorded digitally using Excel, etc. There are many different ways to record the information. While daily reports are also useful for tracking progress, they can be burdensome for the learner. It is essential to devise a system that encourages students to fill in the blanks so that they do not "just write to fill in the blanks. Gantt Chart Gantt charts are often used for scheduling. It is also an effective way to manage the progress of learning, as it provides a bird's eye view of the entire situation. While it has the advantage of providing a bird's eye view of the entire schedule, the disadvantage of Gantt charts is that they are difficult to revise. The more detailed the chart is, the greater the burden when revisions occur. Back to Table of Contents What is an effective "LMS" for learning progress management? Methods of progress management using applications and daily reports can be burdensome and difficult in some situations. If you want to implement more effective learning progress management, we recommend the use of an LMS. LMS stands for "Learning Management System," and in Japanese it is called a "learning management system," which is the basic system for implementing e-learning, and is used in situations where you want to centrally manage education within your company. Before the Internet became widespread, learning was conducted using CDs and DVDs. However, this method made it impossible for educators to grasp the extent to which learners were engaged in their studies. Later, with the development of the Internet, e-learning became widespread, and the need for an LMS increased. The LMS allows learners' information to be registered and their progress to be monitored. LMSs are ideal for learning progress management because they allow for more detailed analysis, such as which areas learners are struggling with. Back to Table of Contents Advantages of Using an LMS for Learning Progress Management Using an LMS for learning progress management is not only beneficial to the company, but also to the learner. When considering the introduction of an LMS, it is important to understand the advantages of each. Advantages for Companies The advantages of using an LMS for learning progress management for companies are the following two points. Advantage 1: Easier management of learners' learning status By using an LMS, the person conducting the education can monitor the progress of the learners in real time. Knowing what learners are studying and what they are not studying will make it easier to communicate with them regarding educational content. Advantage 2: Individualized follow-up is possible. The LMS makes it possible to grasp each learner's areas of strength and weakness. If a learner has difficulty in a certain area, it will be easier to provide individualized follow-up, such as concentrating education on that area. Benefits for Learners There are two advantages for learners who use an LMS to manage their learning progress Advantage 1: Increased learning effectiveness With an LMS, the learner can check the results of tests and other tests prepared by the education provider. This makes it possible for learners to know what they are struggling with and what they need to focus on. As a result, it becomes easier to maintain goals and increase the effectiveness of learning. Advantage #2: Easier to set up a learning outlook When learning is managed in an LMS, learners know where they need to start their study. Also, if the learning destination is clear, such as how far they need to go to finish the course, it will be easier for them to make their learning prospects clear. Back to Table of Contents Flow of Implementing an LMS When implementing an LMS, the first step is to clarify the purpose of the implementation: there are many types of LMSs, so unless you have a clear idea of what you want to achieve, you will not be able to select an LMS that fits your company. For example, "I want my employees to efficiently acquire the knowledge necessary for their work. Once the objectives have been determined, an operational system must be put in place, and various personnel must be assigned to the LMS, such as a person in charge of content creation and a person in charge of grade management. It is important to determine who within the company will be in charge of what, so that operations will proceed smoothly after implementation. Finally, select a vendor. When selecting a vendor, check the ease of use and support system. In addition, there are two types of LMS: cloud-based and on-premise. Cloud-based LMSs can be used in a virtual environment in the cloud and require only a fixed fee. On the other hand, the on-premise type is developed and operated in-house and offers superior customizability, but requires more time and money for implementation and operation. Each has different merits and demerits, but considering ease of implementation and cost, we recommend that you choose the cloud computing type. Back to Table of Contents Conclusion In this issue, we have explained how to manage progress to make learning more effective, as well as an overview of LMS and the advantages of using it. LMSs are often used to manage the progress of learning, and it is important to understand the process and benefits before deciding whether or not to introduce an LMS. There are many types of LMSs available, but our "learningBOX" is one of the most popular. It not only creates and distributes questions, but also provides a full range of management functions such as member management and grade management. First, please try our free plan, which is available free of charge. We also recommend this one! Also read Back to Table of Contents