Summary of Subsidies and Grants for Introducing E-Learning [2025 Edition]｜The Latest Guide to "Subsidies for Supporting Human Resource Development" and "Subsidies for IT Introduction 2025" for Both Improving Business Efficiency and Human Resource Development
In recent years, the introduction of e-learning systems and LMS has been rapidly increasing among companies and organizations due to the promotion of work style reforms and educational DX. Many of you may be considering the best e-learning system to introduce or replace your existing one.
The use of e-learning is attracting attention from the perspective of improving operational efficiency and human resource development, but the introduction costs and operational burdens are often an issue. However, the cost and operational burden of introducing e-learning is often an issue. There are a number of programs that support the introduction of e-learning, such as the Human Resource Development Support Subsidy and the IT Subsidy 2025.
In this column, we will explain in detail the main types of subsidies and grants available for e-learning introduction, their overview, key points for selecting an e-learning system and LMS (Learning Management System), and systems that are compatible with the subsidies and grants. If you are thinking of introducing e-Learning by utilizing subsidies and grants, please read to the end.
*The article is current as of June 2025.
(*1) Reference: Yano Research Institute Ltd.Conducted a study on the e-learning market (2025)"
earningBOX is a "Human Resource Development Support Grant".Support for both the "IT Introduction Subsidy 2025" and the "IT Introduction Subsidy 2025".
Support for Human Resource Development Subsidies
Click here for learningBOX materials
What is the difference between grants and subsidies, and what are the advantages of utilizing them?
Grants and subsidies are funds provided by the national or local government that, in principle, do not need to be repaid. This section explains the differences between grants and subsidies, the advantages of using grants and subsidies for e-Learning and LMS implementation, and points to consider when applying.
Difference between grants and subsidies
Both grants and subsidies are provided by the national and local governments to companies and individuals, but they differ in their purpose and nature.
About Grants
The main purpose of the subsidy is to stabilize the working environment, and is a system to financially support businesses that promote and maintain employment, develop human resources, and improve the working environment. The Ministry of Health, Labour and Welfare (MHLW) has the main jurisdiction over this program, which is financed by unemployment insurance premiums.
Subsidies
Subsidies are programs under which the national government and local governments provide funds to companies and businesses for the purpose of supporting new businesses, regional development, and the promotion of public welfare projects. They are mainly administered by the Ministry of Economy, Trade and Industry (METI), other ministries and agencies, and local governments to support new businesses, start-ups, and employment stability. It is mainly financed by taxes.
Grants can be received in principle if the requirements are met, whereas subsidies have a fixed budget and number of applications, and are not always received even if an application is submitted. Subsidies are highly competitive, and you must demonstrate the need for your project.
Amount of Benefits
Regarding the amount of benefits, grants generally range from a few hundred thousand yen to a few million yen at most, while subsidies are characterized by their larger scale, with budgets sometimes running into the billions of yen.
Grant and subsidy programs are frequently revised. Be sure to check the official websites of each ministry and local government for the latest information.
Advantages of using subsidies and grants for e-learning and LMS implementation
The benefits of utilizing grants and subsidies for e-learning and LMS implementation include the ability to create a state-of-the-art educational environment while reducing the cost burden. As a result, companies and organizations can implement high-quality systems within their budgets and effectively improve the skills of their employees and staff.
In addition, the use of subsidies and grants can lower the hurdles to implementation and allow for quicker system adoption. Another major advantage of receiving support is that it helps to reduce the risk of long-term investment in education while also providing a competitive edge in human resource development.
Key Points for Subsidies and Grants <Application
There are four important considerations when applying for grants and subsidies.
1. Confirmation of the purpose of the system
Make sure that the project you are applying for is in line with the purpose of the grant or subsidy program. Projects that deviate from the purpose of the program are unlikely to be adopted, so prior confirmation is essential.
2. Allow plenty of time for preparation.
It is important to allow plenty of time for application deadlines and preparation of required documents. Missing deadlines will prevent you from applying, and incomplete documentation will lead to delays or rejection of your application.
3.Planned financing
The full amount of subsidies and grants will not be provided immediately, and you will need to prepare your own funds and understand the time frame until they are provided. To ensure that you do not run short of funds when implementing your project, consider financing in a systematic manner.
4. Fraudulent payments are absolutely not acceptable.
It is important to know exactly what the requirements and rules are, as improper payments will be severely punished. If you have any questions, consult with the grant or subsidy office or a specialist.
If you have concerns about the application or preparation, it is also useful to consult a professional social insurance consultant. Professional support will improve the certainty and speed of your application, and as a result, save you time and effort.
Typical grants and subsidies available for e-learning and LMS implementation
The following are two types of typical grants and subsidies from the national and local governments that can be used for e-learning and LMS implementation.
- Subsidy for Human Resource Development Support
- IT Deployment Subsidy 2025
Each grant or subsidy is described in detail in the next section.
How much subsidy is available for the installation of learningBOX?
We are here to help.
Human Resource Development Assistance Grants.
The "Subsidy for Supporting Human Resources Development" is a system provided by the Ministry of Health, Labor and Welfare to support human resources development of companies. e-learning training has also become eligible for the subsidy since April 2022. If you are considering a reskilling training project that is eligible for the "Human Resources Development Support Subsidy," please take a look at this page for more information.
Outline of "Subsidy for Human Resources Development
The Subsidy for Supporting Human Resource Development subsidizes the cost of training and a portion of the wages during the training period, if the employer implements a vocational training program in accordance with a plan to help workers acquire specialized knowledge and skills related to their job content.
The Human Resource Development Support Subsidy includes the following six courses
- Human Resource Development Support Course
- Course for granting educational and training leave, etc.
- Promoting Investment in People Course
- Business development and other reskilling support course
- Certified Construction Worker Training Course
- Construction Worker Technical Training Course
Ministry of Health, Labour and Welfare, "Subsidy for Human Resource Development Support"
Courses for which e-learning is covered by the "Subsidy for Supporting Human Resource Development
The Subsidy for Supporting Human Resource Development includes six courses, of which e-learning is covered in the Course for Supporting Human Resource Development, the Course for Promoting Investment in Human Resources, and the Course for Supporting Reskilling of Business Expansion, etc. In the case of e-learning, only expenses are covered. In the case of e-learning, only the cost is covered by the subsidy.
Human Resource Development Support Course
The "Human Resource Development Support Course" provides subsidies for training expenses when training is conducted in accordance with a training plan in order to help employees acquire knowledge and skills related to their jobs. The following three training programs are available
- Human Resource Development Training
- Vocational Training with Authorized Practical Training
- fixed-term internship training
In the case of "human resource development training," e-learning training is also eligible for subsidies. Some "approved vocational training with practical training" and "fixed-term practical training" may be eligible for the subsidy. For details, please refer to "Subsidy for Human Resources Development Support (Human Resources Development Support Course)Please check the "About Us" page.
Promoting Investment in People Course
The "Course for Promotion of Investment in Human Resources" was realized based on a proposal from the public in order to accelerate investment in human resources. The subsidy will be provided for a limited period from fiscal year 2009 to fiscal year 2026. The following five types of training programs are available, all of which include e-learning training.
- Training for Highly Digital Human Resources / Training for Human Resources in Growth Fields, etc.
- Vocational Training with Certified Practical Training in the Field of Information Technology
- Fixed-price training
- voluntary professional development training
- Long-term education and training leave system
For more information, see "Subsidy for Supporting Human Resource Development: Course for Promoting Investment in Human Resources (Detailed version)Please check the "About Us" page.
Business development and other reskilling support course
The "Business Development and Other Reskilling Support Course" is for training associated with business development, such as launching a new business, DX (Digital Transformation), and GX (Green Transformation) to reduce carbon dioxide emissions.
The subsidy covers training expenses for employers who provide training for their employees to acquire knowledge and skills required in new fields, in accordance with the plan. E-learning training is also eligible for this subsidy. For details, please refer to the following website.Subsidy for Human Resources Development (Reskilling Support Course for Business Expansion, etc.) (Detailed version)Please check the "About Us" page.
There are various requirements for employers who are eligible to utilize the "Subsidy for Supporting Human Resource Development" and for the training to be provided. For details, please contactMinistry of Health, Labour and Welfare websitePlease check the latest information on the following website and prepare accordingly.
What kind of e-learning system satisfies the requirements for the "Human Resource Development Support Subsidy"?
First, it is important to understand what kind of e-learning system or LMS (Learning Management System) requirements are set for the grant you wish to receive. In the case of the "Human Resource Development Support Grant," there is no specification for the system to be covered, so you can choose the system that best fits your company. Below is a list of the features that are required.
Some courses are not covered by the flat-rate service.
Please note that subscription-based services are not eligible for subsidies under the "Human Resource Development Support Course.
Management of training progress and proof of completion is important.
In the case of e-learning training, the most important aspect is the ability to verify that trainees have completed the course. In addition to the ability to manage the progress and completion status of trainees, the system must be able to provide a certificate of completion and course history upon completion of the training.
Tracking of course hours is possible
Since training must be conducted during workers' working hours, it is necessary to control the hours of attendance. Make sure you can prove that training is conducted during working hours.
Smooth output of data
Within two months from the day following the end of the training, the applicant must submit the necessary documents, such as an application for payment. Since documents certifying completion of the course and LMS data such as course history must also be submitted, it would be helpful to have a function that can smoothly output the necessary data.
In addition to satisfying the application requirements, there are many functions that can ensure that the participants are taking the courses and reduce operational man-hours, so please refer to them when selecting an e-learning system. It is best to inquire in advance whether the system or LMS you wish to introduce is compatible with the "Human Resource Development Support Subsidy.
Click here to view the learningBOX document that corresponds to the Human Resource Development Support Subsidy.
IT Deployment Subsidy 2025.
The IT introduction subsidy is a system under which the government subsidizes a portion of the cost of introducing IT tools to small and medium-sized enterprises (SMEs) and small businesses. This section provides an overview of the program and the "Regular Quota" for which e-learning systems are eligible.
Overview
The IT introduction subsidy is a program to support the introduction of IT tools (software, services, etc.) to improve business efficiency and promote DX, with the aim of improving labor productivity of small and medium-sized enterprises and small businesses.
IT tools (software, services, etc.) eligible for subsidies under the "IT Introduction Subsidy 2025" are limited to those that have been reviewed by the secretariat in advance and registered and published on the official website (except for the IT introduction framework for multi-company cooperation).
Small and medium-sized enterprises (SMEs) and other subsidy applicants who wish to apply must form a partnership with an "IT introduction support provider" registered with the IT Introduction Subsidy Secretariat and jointly apply (excluding the IT introduction quota for multiple company partnerships).
For information on eligible businesses, please refer to the "Subsidy for IT Support Project for Service Productivity Improvement" (IT Introduction Subsidy 2025) Secretariat's "Subsidy for IT Support Project for Service Productivity Improvement" (IT Introduction Subsidy 2025) website.Who is eligible to applyPlease check the "About Us" page.
Normal quota" for which the e-learning system is eligible
There are five application slots for the "IT Introduction Subsidy 2025" as follows
- normal quota
- Invoice quota (invoice-enabled type)
- Invoice quota (electronic transaction type)
- Security measure promotion quota
- Multi-Company IT Deployment Framework
The following is a detailed explanation of the "Regular Quota," which covers e-learning systems. Examples of e-learning systems include LMSs (Learning Management Systems), educational management systems, online training platforms, and internal educational content delivery systems.
The "Regular Quota" of the "IT Introduction Subsidy 2025" is intended to support the improvement of labor productivity by subsidizing a portion of the costs for small and medium-sized enterprises (SMEs) and small businesses to introduce IT tools that meet their challenges and needs. The subsidy rate and amount are as follows The subsidy amount varies depending on the number of processes (number of business steps).
| Subsidy amount | 50,000 to less than 1.5 million yen | 1.5 million yen to 4.5 million yen or less | |
| functional requirement | More than 1 process | 4 processes or more | |
| Subsidy rate | Within 1/2 The number of employees who have been employed for more than 3 months within the minimum wage + 50 yen per region. Not more than 2/3 of the total number of employees, if the number is indicated to be more than 30 percent of the total number of employees. |
||
| Subsidized Expenses | Software purchase costs, cloud usage costs (up to 2 years of cloud usage fees), Installation-related expenses | ||
Installation-related expenses include maintenance support, manual preparation, and other costs, as well as post-introduction "utilization support" to promote the establishment of IT utilization.
The requirements for IT tools are software with one or more of the business processes shown in the figure below (generic processes only are not acceptable).
For details on the "Normal Quota", please refer to the "Subsidy for IT Introduction Support Project for Service Productivity Improvement" (IT Introduction Subsidy 2025) Secretariat's "IT Introduction Subsidy 2025 Application Procedure (Regular Quota).
Support of "IT Application Support Providers" for subsidy applications
The application for the "IT introduction subsidy" requires a joint application by the company, which is the applicant, and the vendor (IT introduction support provider), which provides the IT tools.
In addition, only IT tools that have been registered and certified by an IT introduction support business operator are eligible for application and subsidy. For information on "IT Support Business Operators and IT tools" adopted by the secretariat for the "IT Introduction Subsidy 2025", please refer to the "Subsidy for IT Introduction Support Project for Service Productivity Improvement" (IT Introduction Subsidy 2025) secretariat's "Search for IT tools and IT implementation support providersYou can search from
When considering the introduction of a system that meets the project objectives of the "IT Introduction Subsidy," it is important to confirm that the IT tool is eligible for the subsidy application. We recommend that you choose a partner (IT implementation support provider) with a system that can provide solid support from smooth application procedures to reporting work.
Please feel free to contact us about system implementation using the IT introduction subsidy.
Take advantage of grants and subsidies to implement the best e-learning system!
Up to the previous section, we have introduced grants and subsidies that can be used to introduce e-learning. From here, let's take a look at e-learning systems. We will also introduce cost rates, ways to reduce costs, and recommended e-learning systems.
E-learning cost breakdown
There are a variety of costs involved in implementing e-Learning. Let's take a look at some of the specific costs involved.
Initial cost
This is the cost of installing the system and building the environment. Fees vary widely depending on the form of the system.
usage fee
Monthly or annual service fees, which vary depending on the number of students and length of use.
Customized cost
The cost of adding functionality or redesigning the system to meet the needs of the company.
Option fees
Refers to costs associated with the use of additional features, support services, etc.
Cost of teaching materials
The cost of purchasing existing materials, outsourcing, or creating materials in-house (labor costs, etc.), which varies depending on the richness of the content and the scale of production.
It is important to consider these factors comprehensively and choose the best plan.
E-Learning System Cost Rates and 3 Ways to Reduce Costs
Are you finding that implementing e-Learning is more expensive than you thought...? Here are three specific ways to get started smoothly with eLearning while keeping costs down.
1. Introduce a cloud-based system
There are several types of e-learning systems and LMS, including cloud-based (systems provided on an online server) and on-premise (systems built on the company's own servers). Cloud-based systems have a shorter implementation time and lower cost.
2. Choose wisely the plan that fits your company
The cost of e-learning systems is usually based on a pay-as-you-go system, a fixed monthly fee, or an annual contract. The volume zone is said to be around 30,000 yen to 60,000 yen per month for up to 100 users, and around 50,000 yen to 80,000 yen per month for 200 users. Calculated on a per-user basis, the cost is 250 yen to 600 yen per month.
However, since it varies depending on the service content and contract conditions, when considering specific introduction, carefully check the plan content and select the most appropriate plan according to the frequency of use and the number of users.
3. Create educational materials in-house
By creating educational materials in-house using PowerPoint and other tools, you can reduce outsourcing costs and the cost of purchasing educational materials. In addition, the company can flexibly create educational materials according to its own learning content and goals, and can quickly revise and update the content. This enables efficient operation of training materials while reducing the high costs associated with hiring a production company.
Many companies now offer a variety of e-learning services, with a wide range of features and prices. As a result, many people may be at a loss as to which service to choose. First, you should start by clarifying your company's requirements before comparing numerous services.
By creating an implementation plan that meets your company's requirements, the criteria for selecting a system will be clear, and internal proposals and explanations to other departments can proceed smoothly.
learningBOX supports grants and subsidies｜Total support for introduction and application
The e-learning system "learningBOX" corresponds to the payment requirements for the three courses of the "Subsidy for Supporting Human Resources Development": "Human Resources Development Support Course," "Course for Promoting Investment in Human Resources," and "Course for Supporting Reskilling of Business Development, etc." for which training through e-learning is eligible.
The e-learning system "learningBOX" has also been certified as an eligible tool for the "IT Introduction Subsidy 2025". We also have an application support system in place in cooperation with a specialist labor and management office, so that even first-time applicants can use the system with peace of mind.
The e-learning system "learningBOX" is a domestically produced system with more than 700,000 registered users and more than 1,500 companies using it (as of the end of March 2025). The system allows users to easily create e-learning programs without specialized knowledge, and in addition to reducing training management costs and time, it has also been proven to have concrete effects such as uniform quality of education and visualization and quantitative evaluation of learning outcomes.
Check the list of features and price list of learningBOX now!
Click here for a 5-minute introduction to the learningBOX service.
LearningBOX Application Examples
The e-learning system "learningBOX" is used for employee training, training management, recruitment and promotion examinations, knowledge sharing, and more, regardless of industry or sector.
learningBOX is a system that has a proven track record in applying for "subsidies for human resource development support
Combining learningBOX and grants to develop a reskilling new business
→directional marker or indicatorClick here to see the case study of CHIPPER Co.
Successes in Employee Training
■ Save time & money with training operations
In replacing an e-learning system at a company that provides support for the preparation and disclosure of legal disclosure documents, mainly for listed companies,97% reduction in unattended verification workTo. Also,Compliance training operations reduced by 60 hourshas been made, and at a cost ofThe reduction was about 1.5 million.Internal data also shows that
→directional marker or indicatorClick here to see the case study of PRONEXUS Inc.
■ Switch from group training to online training to improve training management efficiency
→directional marker or indicatorClick here to see the case study of Ventuno Inc.
■ Widely used in areas such as internal training, manual creation, and test preparation
→directional marker or indicatorClick here to see the case study of No.1 Co.
Other examples of e-learning system "learningBOX" use areCase StudiesYou can see it on the "What's New" page.
Back to ContentsSummary
We have introduced grants and subsidies that can be used to introduce e-learning. It is important to carefully check the requirements and procedures of each program and make effective use of the support that meets your company's objectives. We hope that you will proactively consider introducing e-learning to accelerate your business efficiency and human resource development.
The e-learning system "learningBOX" has a full support system and functions that are compatible with both the "Human Resource Development Support Subsidy" and the "IT Introduction Subsidy 2025," allowing you to proceed smoothly from introduction to application. Please make the most of the subsidies and grants to ensure the success of your company's e-learning implementation.
Introduction of learningBOX using subsidies and grants
Feel free to contact us
If you are in a hurry, we can have a web meeting.
We are available for consultation.
▼You may also like:
-
Discover rich featuresService Guide
-
Feel free to contact usGet in Touch
-
Try our Free PlanTry Free Plan
